COUNTY OF PLACER
BOARD OF SUPERVISORS
Tuesday, October 06, 2015
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack Duran, District 1 David Boesch, County Executive
Robert Weygandt, District 2, Vice Chairman Holly Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3 Gerald O. Carden, County Counsel
Kirk Uhler, District 4, Chairman Sharlet Pyne, Clerk of the Board
Jennifer Montgomery, District 5
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145. Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails. If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.
FLAG SALUTE – Led by Supervisor Duran
ADJOURN TO CLOSED SESSION:
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) Morgan Marie Gomes v. Nick Boone, et al.
U.S.D.C. Eastern District Case No. 2:15-cv-01546-TLN-EFB
(b) Anahi Corona Moya de Tovar, et al. v. County of Placer, et al., Sacramento Superior Court Case No. 34-2015-00178040
(c) Timothy Harrison, WCAB Claim
WCAB Claim No. ADJ8130636 and ADJ6841582
2. Anticipated Litigation:
(b) Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential case
(B) §54957 – PUBLIC EMPLOYEE APPOINTMENT
(a) Title: Director of Human Resources
CLOSED SESSION REPORT:
STATEMENT OF MEETING PROCEDURES - Read by Board Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS:
1. Present a Commendation recognizing Tammy Harris for 37 years of dedicated public service as an employee of the Placer County Sheriff’s Office.
2. Present a Commendation recognizing Richard Easterling for 31 years of dedicated public service as an employee of the Placer County Sheriff’s Office.
3. FACILITY SERVICES
1. Conduct a Public Hearing to consider any protests and adopt a Resolution to annex the Johnson property, located on Hammond Drive in Auburn, California, (APN 054-190-006-000), into the boundaries of Sewer Maintenance District 1 to provide sewer service.
ADJOURN AS THE PLACER COUNTY BOARD OF SUPERVISORS AND
CONVENE AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY
4. PUBLIC HOUSING AUTHORITY
1. Adopt a Resolution to authorize the Director of the Housing Authority to enter into a cooperative agreement with the California Affordable Housing Agency.
ADJOURN AS THE PLACER COUNTY PUBLIC HOUSING AUTHORITY AND
RECONVENE AS THE PLACER COUNTY BOARD OF SUPERVISORS
5. COUNTY EXECUTIVE / EMERGENCY SERVICES
1. Adopt a Resolution approving the California Department of Forestry and Fire Protection Cooperative Fire Protection Agreement for FY2015-16 in the amount of $10,175,258., superseding and replacing Resolution No. 2015-127 adopted on June 16, 2015.
2. Approve two budget revisions in the total combined amount of $517,322 for an increase in the Cal Fire Cooperative Fire Protection Agreement for FY 2015-16.
1. Approve a Proclamation declaring October 2015 as “Celebrate PlacerGROWN” month and encourage all citizens to support local farmers and ranchers by purchasing locally grown agricultural products.
7. PUBLIC WORKS
1. Consider an Addendum to the Siller Ranch FEIR and adopt a Resolution approving same.
2. Consider adoption of a Resolution adopting findings and statements of fact relating to the proposed abandonment of the public road easement rights to Mill Site Road and Cross Cut Court within the Retreat at Northstar Subdivision.
3. Continued public hearing to consider adoption of a Resolution to abandon the public road easement rights to Mill Site Road and Cross Cut Court within the Retreat at Northstar Subdivision under the terms of the Conditions of Abandonment, and the reservation of Drainage, Snow Storage, Slope and Public Transit Easements, and an Irrevocable Offer of Dedication.
4. Approve an Indemnity Agreement between the County of Placer and the Retreat at Northstar Association.
8. HEALTH AND HUMAN SERVICES
1. Consider a one-time contribution up to $40,000 for construction and facility improvement costs associated with additional upgrades to the shelter consistent with the Site Access Agreement.
2. Consider a contractual agreement with Right Hand Auburn consistent with their service delivery agreement with Volunteers of America Northern California to jointly fund shelter services in an amount not to exceed $225,216 for the period of November 1, 2015, to March 31, 2016.
3. Approve modifications to the Site Access Agreement that reflect any actions taken by the Board on the above considerations.
9. ADMINISTRATIVE SERVICES / PROCUREMENT
1. Approve the award and contract execution of competitive Bid No. 10492 to BRCO Constructors, Inc. of Loomis, CA for the development of the Beacon Hill Emergency Communication Tower Facility, in the contract award amount of $526,217. Funding is included in the FY 2015-16 Countywide Radio Project Final Budget.
2. Authorize the Director of Administrative Services and the Purchasing Manager to modify existing site lease agreements, negotiate new site lease agreements and solicit bids that support the development of the Countywide Interoperable Radio Network Project within the Tahoe Basin.
1. Approve the award of competitive Bid No. 10481 to Future Nissan of Roseville, CA, Albany Ford Subaru of Albany, CA, and Winner Chevrolet of Elk Grove, CA and authorize the use of competitively awarded cooperative contracts for the purchase of various types of vehicles in the maximum amount of $3,055,000. Funding is included in the Department of Public Works and Facilities and the Placer County Sheriff’s Office FY 2015-16 Final Budgets.
2. Authorize the Purchasing Manager to sign purchase orders and related documents for requests to purchase additional vehicles of the same type as listed in Bid No. 10481 within FY2015-16 contingent upon the requests being appropriately budgeted and included in the Master Fixed Asset List.
10. PUBLIC WORKS
a. Funding for Placer County Transit, Tahoe Area Regional Transit and Placer County Road Maintenance Activities
a. Adopt a Resolution to approve the FY 2015-16 Local Transportation Fund Claim from the Placer County Transportation Planning Agency in the amount of $5,405,273 to fund Placer County Transit, Tahoe Area Regional Transit, and Placer County road maintenance activities.
a. Adopt a Resolution to approve the FY 2015-16 Local Transportation Fund Claim from the Tahoe Regional Planning Agency in the amount of $677,727 to fund Tahoe Area Regional Transit.
a. Adopt a Resolution to approve the FY 2015-16 State Transit Assistance Claim from the Tahoe Regional Planning Agency in the amount of $164,878 to fund Tahoe Area Regional Transit.
1. Authorize the Director of Public Works and Facilities, or designee, to execute a contract with MV Transportation, Inc. for peak season bus drivers for Tahoe Area Regional Transit in the amount of $1,500,000 through September 30, 2020. Funding will be provided through Placer County Transient Occupancy Tax in the amount of $1,160,000 and private contributions in the amount of $340,000.
11. COUNTY EXECUTIVE
1. Adopt a Resolution authorizing a long-term advance in the amount of $440,000 from the County General Fund to the In-Home Supportive Services (IHSS) Public Authority Fund.
1. Receive a presentation regarding the changing market conditions and budget adjustments of the Joint Powers Authority Middle Fork Project.
12. COUNTY EXECUTIVE / COMMUNICATIONS AND PUBLIC AFFAIRS / ECONOMIC DEVELOPMENT
1. Receive a joint presentation from the Economic Development and Communications and Public Affairs offices about the Placer County branding initiative.
13. ORDINANCE – Second Reading:
1. Adopt an Ordinance amending the personnel allocations of various departments to reflect position changes approved for the FY 2015-16 Final Budget.
1. Adopt an Ordinance amending Chapter 2, creating the office of Director of Human Resources and making conforming changes to Chapter 3 of the Placer County Code.
2. Adopt an Ordinance amending the un-codified Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance, creating the classification of Director of Human Resources and setting the salary grade for the position.
1. Adopt a Resolution authorizing the Agricultural Commissioner/Sealer to sign cooperative agreement #15-0442-SF in the amount of $25,234 with the California Department of Food and Agriculture for reimbursement for invasive weed control conducted on non-federal properties near forested lands (USFS State & Private Forestry) from July 01, 2015 through June 30, 2017.
15. BOARD OF SUPERVISORS
1. Approve Minutes of September 01, 2015.
1. Deny the leave to present a late claim below as recommended by the offices of County Counsel and Risk Management:
a. 15-055, Aratoli, Kathryn, $556.96, (Property Damage)
2. Reject the following claims, as recommended by the offices of County Counsel and Risk Management.
a. 15-063, Ramirez, Felix, $41.90, (Property Damage)
b. 15-064, Jacobs, Stefonia, $1,000.00, (Bodily Injury)
c. 15-067, McGuire, Michael, $1,555.87, (Property Damage)
17. COMMITTEES & COMMISSIONS
1. Approve the reappointment of Kevin Strange to Seat #4.
18. COMMUNITY DEVELOPMENT AND RESOURCE AGENCY / ENGINEERING AND SURVEYING
1. Accept the improvements for the Morgan Ranch Phase 1 Subdivision as complete. Project is located east of Walerga Road between PFE Road and the County Line.
2. Authorize the Faithful Performance and Labor and Materials sureties to be set at:
a. Faithful Performance 25 percent of the value of any otherwise unsecured public improvements immediately upon Board approval.
b. Labor and Material 50 percent, or the total of all claims per Government Code Section 66499.7, whichever is higher.
19. COUNTY EXECUTIVE
1. The County Executive Officer recommends that the Board approve a 5% merit increase for:
a. Mark Giacomini, Administrative Services Manager from Grade 452 Step 2 at $48.86 per hour to Grade 452 Step 3 at $52.35 per hour, effective October 31, 2015.
b. Ralph D. Gibson, Museums Administrator from Grade 441 Step 2 @ $44.68 per hour to Grade 441 Step 3 @ $46.92 per hour, effective September 19, 2015.
c. Brian R. Wirtz, Deputy County Counsel IV from grade 469 Step 4 at $65.09 per hour going to Grade 469 Step 5 at $68.34 per hour, effective August 22, 2015.
1. Approve and authorize the County Executive Officer to sign a contract with Dowling Firewise to serve as the Placer County Firewise Communities Program Coordinator for FY 2015-16 in an amount not to exceed $57,000.
20. ECONOMIC DEVELOPMENT
1. Approve a Proclamation recognizing October 8, 2015 as Listening to Auburn Businesses Day to support Auburn Area Chamber of Commerce’s effort to seek input from local business owners on ways to improve business, boost wages, and create more jobs in the Auburn area.
21. FACILITY SERVICES
1. Approve State of California, Department of Transportation (Caltrans) Standard Specifications, Section 80- Fences, for use in establishing a Blanket Purchase Orders for use in installation, modification, repair, and replacement of security and safety fences for a period of three years.
1. Approve a Reimbursement Agreement with John Mourier Construction, Inc. for construction of sewer improvements related to American Vineyard Village, located south and west of Roseville City Limits, in County Service Area 28, Zone 173, in the amount of $534,443 for a period of 20 years from date of execution, and Authorize the Director of Public Works and Facilities, or designee, to sign the Reimbursement Agreement.
1. Approve a Budget Revision in the Parks and Grounds Operating Budget of $15,000 from Park Dedication Fees Recreation Area #4, Foresthill-Todd Valley, for picnic tables and a barbeque at Foresthill Leroy E. Botts Memorial Park.
1. Approve a Lease Agreement between the County of Placer and Ernest Y. Murata and Marilyn M. Murata, Trustees of the Murata Family 2004 Living Trust, for winter season snow crew lodging at 104 Tahoma Avenue in Tahoe City, in the annual amount of $8,674.16, and authorize the Director of Public Works and Facilities, or designee, to execute the Lease Agreement, based on the Material Terms.
22. HEALTH AND HUMAN SERVICES
1. Approve a Proclamation to recognize citizens who are blind or visually impaired by declaring October 2015, as “White Cane Safety Awareness Month” and October 15, 2015, as “White Cane Safety Awareness Day” in Placer County.
1. Adopt a Resolution in support of a recognition ceremony for employers and Employment Services participants successfully securing employment and transitioning off CalWORKs assistance and to authorize the Director of the Health and Human Services to accept private donations to help support the event.
23. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
1. Approve the renewal of a competitively awarded contract with The Gordian Group of Mauldin, SC for management of an automated Job Order Contracting system for the Department of Public Works and Facilities at a cost dependent on the value of the work requested for the period October 1, 2015 through September 30, 2017.
1. Approve Change Order No. 2 with NTT Data, Inc. for additional professional services in support of the PeopleSoft 9.2 and ePerformance Projects in the amount of $93,590, resulting in a total contract value of $910,142. Funded by the Countywide Systems Fund and the Administrative Services Department FY 2015-16 Final Budgets.
1. Approve a one-year extension of a Qualified List of firms for geotechnical and materials testing consultant services, as the result of competitive Request for Qualifications No. 10048, for the period of September 13, 2015 through September 30, 2016.
24. PUBLIC WORKS
1. Adopt a Resolution to abandon portions of Drainage, Public Utility, Ingress/Egress, Emergency Access and Multipurpose easements in the Timilick Tahoe Phase 2A subdivision, in exchange for relocated easements dedicated in the Schaffer’s Mill Phase 2C subdivision.
1. Adopt a Resolution to approve Contract No. 000929 with HDR Construction Control Corporation, Inc. for inspection and construction support services for the Highway Safety Improvement Program (HSIP) Auburn Folsom Safety Improvement Project, in the amount of $107,197, and authorize the Director of Public Works and Facilities, or designee, to sign and execute amendments up to ten (10) percent of the contract amount. Funding is provided by federal sources in the FY 2015-16 Final Budget.
1. Approve an Agreement with the Town of Truckee to provide snow removal services on Placer County roads, in an amount not to exceed $100,000, for the period of October 01, 2015 through June 30, 2016, and authorize the Director of Public Works and Facilities, or designee, to execute the agreement, including the option to renew for two additional one-year terms up to $110,000 per year. Funding is included in the Department of Public Works and Facilities Road Fund.
25. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants, therefore, the County benefits.
1. Approve appropriation of $550 in Revenue Sharing monies for A Night in Monte Carlo event that will benefit mentor programs for foster children, as requested by Supervisor Holmes ($300) and Supervisor Uhler ($250).
26. TREASURER-TAX COLLECTOR
1. Approve the temporary borrowing of Treasury funds for FY 2015-16 by the Eureka Union School District ($2,000,000), Loomis Union School District ($3,500,000), Newcastle Elementary School District ($1,000,000), Placer Union High School District ($5,000,000), and Sierra Joint Community College ($25,000,000) as prescribed by the California State Constitution. There is no net county cost related to these actions.
2. Approve the temporary borrowing of Treasury funds for FY 2015-16 by the South Placer Fire District ($2,000,000), Placer Hills Fire District ($510,000) and Foresthill Fire Protection District ($200,000) as prescribed by the California State Constitution. There is no net county cost related to these actions.
3. Approve the temporary borrowing of Treasury funds for FY 2015-16 by the Colfax Cemetery District ($107,000), as prescribed by the California State Constitution. There is no net county cost related to these actions.
* * * End of Consent Agenda * * *
ITEMS FOR INFORMATION:
a. Classified Service Merit Increases
a. Statement for the month of August 2015
BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:
October 20, 2015 (Tahoe)
November 03, 2015
November 17, 2015
December 08, 2015
Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair. All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority.
PROCUREMENT PURCHASING POLICY
In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda. Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts. The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.
Agendas are available online at Placer County’s website