COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, April 24, 2018

9:00 a.m.

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2,                                                                                                                     Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Tahoe Event Center

8318 North Lake Blvd.

Kings Beach, CA. 96143

 

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: 

 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

1.    PUBLIC WORKS & FACILITIES

A.    Modification to Tipping Fees, Processing Fees, and Garbage Collection Fees | Fifth Amendment Solid Waste Handling Agreement with Placer County Eastern Regional Landfill, Inc. and Tahoe Truckee Disposal, Inc. (PDF)

1.    Conduct a Public Hearing to receive and tabulate protests on proposed garbage collection fee adjustments in Franchise Area 3, which includes unincorporated Placer County from Donner Lake to the Nevada State line.

2.    Adopt a Resolution approving the Fifth Amendment to the Solid Waste Handling Services Agreement with Placer County Eastern Regional Landfill, Inc. and Tahoe Truckee Disposal, Inc. to modify Tahoe Truckee Disposal, Inc. garbage collection fees and tipping fees collection at the Eastern Regional Material Recovery Facility, and processing fees paid to Placer County Eastern Regional Landfill, Inc.

3.    Make a finding pursuant to Public Resources Code 21080(b)(8) that the fees are derived directly from the cost of providing service and are necessary to meet operating expenses required for maintenance of service, and are therefore exempt from environmental review.

 

9:15 a.m.

2.    COUNTY EXECUTIVE

A.    Annual Update | Tahoe City Downtown Association (PDF)

1.    Receive a Presentation from the Tahoe City Downtown Association providing the Board with an annual update on the status of the Organization.

      

9:30 a.m.

3.    PUBLIC WORKS & FACILITIES

A.    Annexation of Morgan Ranch Phases 2 and 3 into County Service Area No. 28, Zone of Benefit 169 (PDF)

1.    Conduct a Public Hearing, consider all protests, tabulate ballots, and adopt a Resolution annexing Phases 2 and 3 of the Morgan Ranch Subdivision into Zone of Benefit 169 Dry Creek Park, within County Service Area No. 28, and impose an annual assessment of $578.59 per parcel, plus an annual cost of living modification to be first collected in FY 2018-19 for park and trail development, maintenance of parks, trails, open space, and landscape medians, and administration for all parcels that are or will be a part of Phases 2 and 3 of the Morgan Ranch Subdivision.

 

9:40 a.m.

4.    COMMUNITY DEVELOPMENT RESOURCE AGENCY  

A.    Morgan Ranch Phases 2 and 3 | Final Maps, (Tract Nos. ESD15-00003 and ESD18-00013) (PDF)

1.    Authorize the Chair to sign the Morgan Ranch Phase 2 Final Map and Subdivision Improvement Agreement, and approve recordation of the Final Map and the Agreement.

2.    Authorize the Chair to sign the Morgan Ranch Phase 3 Final Map and Subdivision Improvement Agreement, and approve recordation of the Final Map and the Agreement.

 

9:45 a.m.

5.    PUBLIC WORKS & FACILITIES

A.    Update | Tahoe City Firehouse Properties Former Station 51 (PDF)

1.    Receive an update on the Request for Information Process for the Tahoe City Firehouse Properties locates at the western portion of Commons Beach.

2.    Direct staff to work with the top two respondents to further study the financial and development feasibility of the proposed ideas for the reuse of these Properties.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

6.    PUBLIC WORKS & FACILITIES

A.    Capital Projects Update | Eastern Placer County (PDF)

1.    Receive a presentation regarding the status of various capital projects across eastern Placer County.

 

B.    HVAC Preventative Maintenance Services | ACCO Engineered Systems, Inc. of Sacramento, CA (PDF)

1.    Approve a change order to an agreement with ACCO Engineered Systems, Inc. of Sacramento, CA for preventative maintenance and as-needed repair services for heating, ventilation, and air conditioning systems (HVAC) and related equipment in the amount of $322,000 for a revised maximum amount of $722,000, effective through June 30, 2018. Funding is provided by the Building Maintenance FY 2017-18 Final Budget; Capital Project 4997-Countywide HVAC; and Capital Project 4929-Memorial Halls.

2.    Approve the option to renew the agreement with ACCO Engineered Systems, Inc. for two (2) additional one-year periods in the maximum amount of $700,000 annually, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

C.    Summer 2018 Hot Mix Asphalt Overlay Project | Award Contract with Teichert Construction of Roseville, CA (PDF)

1.    Approve the award of Competitive Bid No. 10700 to Teichert Construction of Roseville, CA for the 2018 Placer County Hot Mix Asphalt Overlay Project in the amount of $3,314,911.50, and authorize the Director of Public Works and Facilities, or designee, to execute contract change orders up to 10% of the contract amount, with no single change order exceeding 150,000. The project is included in the Department of Public Works and Facilities’ FY 2017–18 Final Budget.

 

7.    COUNTY COUNSEL / ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

(a)   County of Placer v. S.W. Allen Construction, Inc., et al.

       El Dorado Superior Court Case No. P20140377

 

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

8.    ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Rejection of Independent Cost Estimating Services | CH2M of Sacramento, CA (PDF)

1.    Authorize rejection of the sole response received for Request for Proposals No.10684 for independent cost estimating and related services to support the Construction Manager/General Contractor delivery process being utilized on the Yankee Jims Road Bridge Replacement Project.

2.    Approve the award of competitive Request For Proposals No. 10692 to CH2M of Sacramento, CA for independent cost estimating and related services to support the Construction Manager/General Contractor delivery process being utilized on the Yankee Jims Road Bridge Replacement Project, in the amount not-to-exceed $325,000.  Funding provided by the Department of Public Works and Facilities in the FY 2017-18 Final Budget and future FY Budgets as necessary.

3.    Authorize the Purchasing Manager to sign the resulting contract, upon Risk Management and County Counsel review and concurrence, and amendments up to 10 percent of the original contract amount, consistent with the contract’s subject matter and scope or work.

 

B.    Plan Check and Inspection Services | Multiple Vendors (PDF)

1.    Approve change orders to agreements with CSG Consultants of Sacramento, CA, Shums Coda Associates, Inc. of Pleasanton, CA and Bureau Veritas North America, Inc. of Sacramento, CA for plan check and inspection services in the aggregate amount of $250,000 for a revised maximum aggregate amount of $650,000, effective through June 30, 2018. Funding is provided by the Community Development Resource Agency’s FY 2017-18 Final Budget, resulting in no new net County cost.

2.    Approve the option to renew five (5) agreements for four (4) additional one-year periods in the maximum aggregate amount of $650,000 annually, and authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

C.    Annual Roof Repair Services | Sierra Single Ply, Inc. of McClellan, CA (PDF)

1.    Approve the renewal of a competitively awarded agreement with Sierra Single Ply, Inc. of McClellan, CA for roof repair services in the maximum amount of $400,000 for the period April 25, 2018 through March 31, 2019. Funding is provided by the Department of Public Works and Facilities Capital Project 04928-Countywide Roofing in the FY 2017-18 Final Budget and is included in the FY 2018-19 Requested Budget.

2.    Authorize the Purchasing Manager to sign all required documents.

 

9.    CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management (PDF)

1.    17-125 Yassa, Nadine (Property Damage) $14,421.85

 

10.  COMMITTEES & COMMISSIONS

A.    Placer County Older Adult Advisory Commission (PDF)

1.    Approve the appointment of Jonn Melrose to Seat #8, representing Public-at-Large, and Kristina Blocker to Seat #15, representing Senior Services Organization.

 

B.    Planning Commission (PDF)

1.    Approve the appointment of Anders Hague to Seat #5 (representing District 5), as requested by Supervisor Montgomery.

 

11.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Rolling Greens Subdivision Final Map Tract No. ESD16-00041 (PDF)

1.    Authorize the Chair to sign the Rolling Greens Subdivision Final Map and Subdivision Improvement Agreement and approve recordation of the Final Map and the Agreement.

 

12.  COUNTY EXECUTIVE

A.    Unclassified Employee Step Increases (PDF)

The County Executive Officer recommends that the Board approve a 5% merit increase for:

1.    Michele Kingsbury-Perez, Principal Management Analyst, County Executive Office, from Grade 454, Step 4 at $60.06 per hour to Grade 454, Step 5 at $63.08 per hour, effective April 28, 2018.

2.    Allison McCrossen, Deputy Director of Human Resources, Human Resources, from Grade 457, Step 4 at $61.90 per hour to Grade 457, Step 5 at $65.00 per hour, effective April 14, 2018.

3.    Cynthia Taylor, Admin. & Fiscal Operations Manager, DPWF Admin., from Grade 439, Step 4 at $51.74 per hour to Grade 439, Step 5 at $54.32 per hour, effective February 17, 2018.

4.    Claudia Wade, Engineering Manager, CDRA – Engineering & Surveying, from Grade 462, Step 1 at $56.18 per hour to Grade 462, Step 2 at $58.99 per hour, effective April 14, 2018.

 

B.    Reaffirm a Local Emergency Proclamation in Placer County due to Tree Mortality

1.    Adopt a Resolution to reaffirm a local emergency in Placer County due to tree mortality.

 

13.  HEALTH AND HUMAN SERVICES

A.    Crime Suppression Unit | Contract with the City of Roseville Police Department (PDF)

1.    Approve a contract in the amount of $73,500 with the City of Roseville Police Department, Crime Suppression Unit from January 01, 2018 through June 30, 2019 to support operations to identify and intervene with minor victims of child sexual trafficking, and authorize the Director of Health and Human Services to sign the contract with Risk Management and County Counsel concurrence and to sign any subsequent amendments, not to exceed 10 percent of the original contract amount , consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.

 

B.    Security Cameras for Animal Services Center (PDF)

1.    Approve a Budget Revision in the amount of $9,840 for the purchase of security camera system additions.

2.    Approve the addition of the security camera system additions to the Master Fixed Asset List for the HHS Department Animal Services Division.

 

14.  PUBLIC WORKS & FACILITIES

A.    Rollins Lake Road Slide Repair near Barb Wire Lane Project (PDF)

1.    Approve a Budget Revision for a new project in the Department of Public Works and Facilities budget to increase appropriations and offsetting revenues for the Rollins Lake Road Slide Repair near Barb Wire Lane Project, in the amount of $50,000, for a total FY 2017-18 budget of $50,000. Funding will initially be provided through use of Road Funds, with anticipated reimbursement through the County’s insurance carrier.

 

B.    Bridge Replacement Project | Wise Road at Doty Ravine (PDF)

1.    Approve a Budget Revision for the Wise Road at Doty Ravine bridge replacement project in the Department of Public Works and Facilities budget to increase appropriations and offsetting revenues in the amount of $250,000, for a total FY 2017-18 budget of $2,900,000. Funding is provided by the Federal Highway Bridge Program and Federal Regional Surface Transportation Program Funds.

 

C.    Martis Valley Trail Project | Agreement Amendment with Dokken Engineering, Inc. (PDF)

1.    Approve a Budget Revision in the Department of Public Works and Facilities FY 2017-18 Final Budget to increase appropriations and offsetting revenues for Martis Valley Trail Project PC3006 in the amount of $219,130, for a total FY 2017-18 budget of $243,477.

2.    Approve Amendment No. 1 to Professional Services Agreement  No. 00943 with Dokken Engineering, Inc. for the Martis Valley Trail Project, increasing the contract by $213,477, for a new total contract amount of $321,554, and authorize the Director of Public Works and Facilities, or designee, to approve and sign future amendments up to $30,000. Funding is provided by Congestion Mitigation and Air Quality Improvement Funds and previously committed funds within Capital Project Fund, Project Number 04839, Martis Valley Trail.

 

D. Transit Project Applications | Low Carbon Transit Operations Program | Placer County Transportation Planning Agency and Tahoe Regional Planning Agency (PDF)

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to submit applications for specified transit projects in the amount of $307,885 and to execute all required documents of the Low Carbon Transit Operations Program and any amendments thereto with the California Department of Transportation; and stating that Placer County agrees to comply with all conditions and requirements set forth in the Certifications and Assurances and applicable statutes and guidelines for the Low Carbon Transit Operations Program funded transit projects.

 

E.    Certification of County Maintained Mileage (PDF)

1.    Adopt a Resolution certifying the Maintained Mileage Records for FY 2017-18, which results in a new total County maintained mileage of 1,057.100 miles.

 

F.    Proposed Project List | Fuel Tax Revenue FY 2018-19 Road Maintenance and Rehabilitation Account (PDF)  

1.    Adopt a Resolution approving the Project List in accordance with Section 2034 of the California Streets and Highways Code in order to be eligible to receive anticipated funding in the amount of $7,300,000 from the Road Maintenance and Rehabilitation Account (RMRA) for FY 2018-19. 

 

15.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Team Giving, Inc. The Magic of Volunteers | Funding to Support Recognizing Volunteers in Non-Profit Organizations (PDF)

1.    Approve appropriation of $250 in Revenue Sharing monies to Team Giving, Inc. as requested by Supervisor Holmes.

 

B.    Auburn Airport Events, Inc. | Funding to Support a Commemorative Statue of Rear Admiral Bonnie Potter (PDF)

1.    Approve appropriation of $1,000 in Revenue Sharing monies to Auburn Airport Events, Inc. as requested by Supervisor Holmes.

 

C.    Friends of Placer High Grad Night Alive! | Funding to Support a Safe and Sober Graduation Celebration (PDF)

1.    Approve appropriation of $100 in Revenue Sharing monies to Friends of Placer High Grad as requested by Supervisor Holmes.

 

D.    Placer High School Athletic Hall of Fame | Funding to Support Community Athletic Achievements (PDF)

1.    Approve appropriation of $250 in Revenue Sharing monies to Placer High School Athletic Hall of Fame as requested by Supervisor Holmes.

 

16.  TREASURER-TAX COLLECTOR

A.    Distribution of Excess Proceeds from 2015 Tax Defaulted Land Sale (PDF)

1.    Adopt a Resolution authorizing the Tax Collector to distribute excess proceeds to claimants from the 2015 tax-defaulted land sales in the amount of $94,439.64, and the collection of $92.26 in County fees for administration of excess proceeds pursuant to California Revenue and Taxation Code Sections 4671 through 4676.

 

ITEMS FOR INFORMATION:

 

ADJOURNMENT – To next regular meeting, on May 08, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

May 08, 2018

May 22, 2018

June 05, 2018

June 26, 2018

July 10, 2018

July 23, 2018 (Tahoe)

July 24, 2018 (Tahoe)

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov