COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY AGENDA

Tuesday, May 08, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Montgomery

 

9:00 a.m.

1.    COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS

Agency designated representatives: Todd Leopold, Lori Walsh, Sheri Chapman, Gerald O. Carden, Dennis Batchelder

Employee organization: DSA

The Board heard a report from the its Labor Negotiation Team and gave direction. 

 

CONSENT AGENDAConsent Agenda approved with actions as indicated.

MOTION Montgomery/Uhler/Unanimous Vote 5:0                           

AYES: Duran, Weygandt, Uhler, Montgomery, Holmes

 

PUBLIC COMMENT:  1.) Terry Edwards expressed her support for the Gathering Inn to operate the homeless shelter. 2.) Gordon Ainsley spoke regarding Greenhouse gases and marijuana 3.) Scott Vaughn spoke about concerns and complaints regarding Tree Lake Mini Storage. 4.) Bradley Cutler spoke about concerns and complaints regarding Tree Lake Mini Storage. 5.) Dennis Revell, Placer County Republican Party Central Committee, Ray Vilano, Paul Gallo, Placer County State of Jefferson Committee, Mike Murray, Kimberly Pruett, Senior Field Representative to Tom McClintock, Jim Davis, Calvin Clark, Travis Allen State Assemblyman representing the 72nd District, Jeffrey Erick, Jerry Mitchell, Mitchell White and Dan Katana spoke in favor of a request that the Board holding public hearing regarding Senate Bill 54. 6.) Olga Treviso, Debra Cohan, Ms. Medoshi and Angela Torrens, Vice Chair of the Placer County Democratic Party spoke in support of a Senate Bill 54, the California Values Act.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:  

Todd Leopold, CEO thanked everyone who participated in a recent Emergency Management Exercise and provided an update the County’s Strategic Plan process and reported that community outreach efforts and communications to employees will be occurring in June & July.

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:30 a.m. – 12:00 p.m. 

2.    COUNTY EXECUTIVE

A.    Fiscal Year 2018-19 Departmental Budget Presentations (PDF)

1.    Received presentations from County departments, Assessor, Auditor-Controller, Treasurer-Tax Collector, Clerk-Recorder, County Executive Office, County Counsel, Administrative Services,  Human Resources and Library on Fiscal Year 2018-19 budget requests.

 

1:30 p.m. – 4:30 p.m.

3.    COUNTY EXECUTIVE

A.    Fiscal Year 2018-19 Departmental Budget Presentations (PDF)

1.    Continued presentations from County departments, Sheriff, District Attorney, Probation, Child Support Services, Health and Human Services, Veterans Services, Farm Advisor, Community Development Resources Agency, Public Works and Facility Services on Fiscal Year 2018-19 budget requests.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Placer County In Home Supportive Services Public Authority for Item #11.A.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

4.    ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

 

A.    Information Technology Asset Management Module | Fruition Partners, Inc. of Tysons, VA (PDF)

1.    Approved the award of an agreement with Fruition Partners, Inc. of Tysons, VA to implement a custom information technology asset management module within ServiceNow in the maximum amount of $60,392, funded by Administrative Services’ FY 2017-18 Final Budget, resulting in no new net County cost.

2.    Authorized the Purchasing Manager to sign all required documents.

 

B.    Information Technology Support Services | Randstad Technologies of Sacramento, CA (PDF)

1.    Approved the award of an agreement with Randstad Technologies of Sacramento, CA for information technology support services in the maximum amount of $75,000 for the period of May 14, 2018 through November 10, 2018, funded by Administrative Services’ FY 2017-18 Final Budget and is included in the FY 2018-19 Requested Budget, resulting in no new net County cost.

2.    Authorized the Purchasing Manager to sign all required documents.

 

C.    Budget and Forecasting System for Workday Financial System | Neubrain LLC of Rockville, MD (PDF)

1.    Approved an award with Neubrain, LLC of Rockville, MD for professional services to reconfigure the County’s Budget and Forecasting System powered by BOARD software to accommodate the County’s new Workday financial system, in the amount not-to-exceed $300,000, funded by the Countywide System appropriation’s FY 2017-18 Workday ERP project budget ($200,000) and by the Community and Agency Support appropriation’s FY 2017-18 Final Budget ($100,000).

2.    Authorized the Purchasing Manager to sign all required documents.

 

D.    Goat and Sheep Grazing Services | Gregory Livestock Company of Lincoln, CA (PDF)

1.    Approved the rejection of bids for nine (9) line items from competitive Bid No. 10696 for Goat and Sheep Grazing Services.

2.    Awarded six (6) line items from Bid No. 10696 to Gregory Livestock Company of Lincoln, CA for Goat and Sheep Grazing Services in the maximum aggregate amount of $90,000, for the period of May 09, 2018 through March 31, 2019. Funding is provided by the Department of Public Works and Facilities FY 2017-18 Final Budget and included in the FY 2018-19 Proposed Budget.

3.    Approved the option to renew the contract on a year-to-year basis for four (4) additional one-year terms and authorized the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.

 

E.    Less-Lethal Ammunition Products and Accessories | LC Action Police Supply of San Jose, CA (PDF)

1.    Approved the award of a negotiated purchase order to LC Action Police Supply of San Jose, CA, in the amount of $59,210 for the purchase of various less-lethal ammunition products and accessories. Funding is included in the Sheriff’s Office FY 2017-18 Final Budget.

2.    Authorized the Purchasing Manager to sign the resulting purchase order and related documents.

 

5.    CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

1.    18-028 Mercury Insurance (Property Damage) $3,071.80

2.    18-029 Zagaraychuk, Alina (Property Damage) $1,447.23

3.    18-030 Maring, Jonathan (Property Damage) $1,076.94

4.    18-032 Sorensen, Kevin (Property Damage) $1,204.01

5.    18-034 McAdams, Kelly (Property Damage) $146.75

6.    18-039 Danzy, Michelle (Property Damage) $487.10

7.    18-041 Livezey, Glenn (Property Damage) $180.00

 

6.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Rolling Greens Subdivision Final Map Tract No. ESD16-00041 (PDF)

1.    Authorized the Chair to sign the Rolling Greens Subdivision Final Map and Subdivision Improvement Agreement and approve recordation of the Final Map and the Agreement.

 

7.    COUNTY EXECUTIVE

A.    Unclassified Employee Step Increases (DF)

1.    The Board approved a 5% merit increase for:

a.    Stephen Aye, Assistant Registrar/Recorder, Clerk-Recorder-Elections, from Grade 459, Step 4 at $63.13 per hour to Grade 459, Step 5 at $66.30 per hour, effective April 28, 2018.

b.    Julia Reeves, Deputy County Counsel II, County Counsel, from Grade 447, Step 2 at $50.84 per hour to Grade 447, Step 3 at $53.35 per hour, effective March 17, 2018.

 

B.    Reaffirm a Local Emergency Proclamation in Placer County due to Tree Mortality

1.    Adopted Resolution 2018-065 (PDF) to reaffirm a local emergency in Placer County due to tree mortality.

 

C.    Regional Emergency Medical Services System | Amendment with Sierra-Sacramento Valley Emergency Medical Services Joint Powers Authority (PDF)

1.    Approved the third amendment to the Sierra-Sacramento Valley Emergency Medical Services Joint Powers Authority to continue Placer County’s participation and add Glenn County as a member.

 

D.    Tourism Master Plan Grant | Program Ranking Criteria for FY 2017-18 (PDF)

1.    Approved Tourism Master Plan grant program ranking criteria for FY 2017-18 for use by the Capital Projects Advisory Committee for eastern Placer County.

 

8.    DISTRICT ATTORNEY

A.    Child Advocacy Center Program Grant

1.    Adopted Resolution 2018-066 (PDF) authorizing the District Attorney to sign the Grant Award Agreement for the Child Advocacy Center Program Grant in the amount of $220,000 from April 01, 2018 to March 31, 2019, with a required match of $55,000, for a total program amount of $275,000, and is requested in the District Attorney’s FY 2018-19 Proposed Budget.

 

9.    HEALTH AND HUMAN SERVICES

A.    Specialized Legal Services for Child Welfare Appeals | James R. Yeo, Esq (PDF).

1.    Approved a contract with James R. Yeo, Esq. to provide legal services for appeals in child protective services cases in an amount not to exceed $10,000 for the period of July 01, 2018 through June 30, 2019, and authorized the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the total contract amount, consistent with the current agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.

 

B.    Emergency Veterinary Services Providers | Maximum Payment Authorization (PDF)

1.    Authorized the Auditor-Controller’s Office to establish a maximum payment authorization (‘umbrella contract”) for FY 2018-19 in an amount not to exceed $50,000 for the provision of emergency veterinary services by an identified list of providers; approved the provider list and authorized the Director of Health and Human Services, or designee, to amend the list of providers as necessary so long as amendments are included in the following years’ list; and authorized the Director of Health and Human Services, or designee, to execute any needed provider agreements or other documents utilizing applicable County processes.

 

C.    Terms of Service Agreements with CoverMyMeds, LLC, and Assurex Health, Inc (PDF).

1.    Approved a terms of service agreement with CoverMyMeds, LLC, to assist with medication prescriptions and authorized Robert Oldham, M.D., as the Placer County Health Officer and Medical Director, to agree to the terms of service.

2.    Approved a terms of service agreement with Assurex Health, Inc., to assist with identifying appropriate medication and authorized Robert Oldham, M.D., as the Placer County Health Officer and Medical Director, to agree to the terms of service.

 

D.    Medi-Cal County Inmate Program | Contract with California Department of Health Care Services

1.    Adopted Resolution 2018-067 (PDF) to approve a contract with California Department of Health Care Services (DHCS) to administer the Medi-Cal County Inmate Program (MCIP) in an amount not to exceed the non-federal share of Medical Payments annual limitation of $10,572.95 from July 01, 2018 through June 30, 2019, to allow Medi-Cal providers to directly bill DHCS for MCIP services; and, authorized the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence and subsequent amendments consistent with the subject matter and scope of work, with Risk Management and County Counsel concurrence.

 

E.    Repeal Solid Waste (Independent) Hearing Panel | Contract for Hearing Officers with California Association of Environmental Health Administrators

1.    Adopted Resolution 2018-068 (PDF) repealing the Solid Waste (Independent) Hearing Panel, and approving procedures and qualifications for appointment of a Hearing Officer on a case by case basis for Local Enforcement Agency hearings on petitions pursuant to California Public Resources Code Sections 44307, 44308, and 44310.

2.    Approved a contract with the California Association of Environmental Health Administrators, a non-profit corporation, in an amount not to exceed $25,000  to provide hearing officers that meets the procedures and qualifications set forth in the California Public Resources Code Section 44308 from May 08, 2018 through June 30, 2023 and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments, consistent with subject matter and scope of work and Risk Management and County Counsel concurrence.

 

F.    Immunization Outreach Program | Agreement with California Department of Public Health

1.    Adopted Resolution 2018-069 (PDF) to approve a revenue agreement with the California Department of Public Health for the Immunization Outreach Program in the annual amount of $111,539 for a contract total of $557,695 for the period of July 01, 2017 through June 30, 2022, and authorized the Director of Health and Human Services to sign the agreement and subsequent amendments not to exceed $50,000 of the original contract total amount, consistent with subject matter and scope of work and Risk Management and County Counsel concurrence.

 

10.  HUMAN RESOURCES

A.    Abolishment of Classifications | County Wide (PDF)

1.    Introduced an Ordinance amending the un-codified Schedule of Classifications and Compensation ordinance to abolish various County Classified Classifications. Oral reading waived.

 

11.  IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY

A.    In-Home Supportive Services Public Authority Advisory Committee (PDF)

1.    Approved the reappointment of William Reed to Seat #5 on the In-Home Supportive Services (IHSS) Public Authority Advisory Committee.

 

12.  PUBLIC WORKS & FACILITIES

A.    Penryn Road at Secret Ravine Repair Project (PDF)

1.    Approved a Budget Revision for the Penryn Road at Secret Ravine Repair Project No. PC3022 in the Department of Public Works and Facilities Budget to increase appropriations and offsetting revenues in the amount of $300,000, for a total FY 2017-18 budget of $600,000. Funding is provided by a combination of Regional Surface Transportation Program Exchange Funds (G&H), Newcastle / Horseshoe Bar / Penryn Traffic Mitigation Fee Benefit District Funds, and Dry Creek Flood Control County Service Area Funds.

 

B.    Service Special Use Permit Application for a Portion of the Burton Creek Road Maintenance Yard | Cost Recovery Agreement with the US Forest Service– Lake Tahoe Basin Management Unit (PDF)

1.    Authorized the Director of Public Works and Facilities, or designee, to sign a Category 6 Major Cost Recovery Agreement between Placer County and the US Forest Service – Lake Tahoe Basin Management Unit in the amount $6,305.78 with a 10 percent contingency for required Environmental Studies to review a Special Use Permit application on a portion of the County’s Burton Creek facilities in Placer County.

 

C.    Western Sierra Medical Clinic, 101 Cirby Hills Drive, Roseville CA. | Sublease Agreement (PDF)

1.    Authorized the Director of Public Works and Facilities, or designee, to execute a Sublease Agreement with Western Sierra Medical Clinic, Inc., materially consistent with the draft agreement, for $1,287.00 per month, increasing by 2% annually during the initial 2-year term and each of the four 2-year extensions, and subject to County Counsel and Risk Management concurrence. 

 

D.    State Route 49 Overlay Project | Cooperative Agreement with Caltrans

1.    Adopted Resolution 2018-070 (PDF) to approve Cooperative Agreement No. 03-0652 between the California Department of Transportation (Caltrans) and Placer County with Risk Management and County Counsel’s concurrence for the County’s $250,000 contribution of Regional Surface Transportation Program funds towards the traffic signal improvements at Locksley Lane and Shale Ridge Road with State Route 49 and installation of emergency vehicle preemption systems.

 

E.    Design Policy and Procedure for Curve Warning Sign Installation | County Maintained Roads (PDF)

1.    Authorized the Director of Public Works and Facilities to approve design plan policy and procedure for the installation of curve warning and advisory signs on County maintained roads.

 

13.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.     Boys and Girls Club of Placer County | Funding to Support Services and Activities for Placer County Youth (PDF)

1.    Approved appropriation of $250 in Revenue Sharing monies to Boys and Girls Club of Placer County as requested by Supervisor Holmes.

 

14.  TREASURER-TAX COLLECTOR

A.    Investment Policy Adoption

1.    Adopted Resolution 2018-071 (PDF) adopting the Placer County Treasurer’s Statement of Investment Policy for the year 2018 pursuant to Government Code Section 53646. 

 

B.    Distribution of Excess Proceeds from 2016 Tax Defaulted Land Sale

1.    Adopted Resolution 2018-072 (PDF) authorizing the Tax Collector to distribute excess proceeds to claimants from the 2016 tax-defaulted land sales in the amount of $1,261,315.44, and the collection of $328.18 in County fees for administration of excess proceeds pursuant to California Revenue and Taxation Code Sections 4671 through 4676.

 

15.  VETERANS

A.    Placer County Veterans Advisory Council (PDF)

1.    Approved the appointment of Michelle Smith, representing Veterans of Foreign Wars Post #1487 to Seat 14 of the Placer County Veterans Advisory Council.

 

B.    Placer County Remains Officer (PDF)

1.    Approved the appointment of James Giacomo as the Placer County Veterans Remains Officer.

 

ITEMS FOR INFORMATION:

 

16.  HUMAN RESOURCES

A.    Classified Service Merit Increases (PDF)

 

17.  TREASURER-TAX COLLECTOR

A.    Treasurer’s Statement for the month of March 2018 (PDF).

 

ADJOURNMENT – To next regular meeting, on May 22, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

May 22, 2018

June 05, 2018

June 26, 2018

July 10, 2018

July 23, 2018 (Tahoe)

July 24, 2018 (Tahoe)

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov