COUNTY OF PLACER
BOARD OF SUPERVISORS
Tuesday, August 04, 2015
County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603
Jack Duran, District 1 David Boesch, County Executive Officer
Robert Weygandt, District 2, Vice Chairman Holly Heinzen, Chief Assistant County Executive Officer
Jim Holmes, District 3 Gerald O. Carden, County Counsel
Kirk Uhler, District 4, Chairman
Jennifer Montgomery, District 5
Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours. Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145. Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting. Any documentation submitted at the videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action. NOTE: The alternate location is being offered as a courtesy for this Board meeting and may be closed due to inclement weather or may not be available if technology fails. If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.
FLAG SALUTE – Led by Supervisor Weygandt
STATEMENT OF MEETING PROCEDURES - Read by Clerk.
CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.
PUBLIC COMMENT: Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Board is not permitted to take any action on items addressed under Public Comment.
SUPERVISOR’S COMMITTEE REPORTS
1. Conduct a public hearing to consider the adoption of:
a. An Ordinance amending Placer County Code Chapter 2, Article 2.116, Sections 2.116.167 and 2.116.173 regarding Agricultural Commissioner/ Sealer of Weights and Measures’ fees for inspections and related services and annual adjustments.
b. A Resolution to update the fee schedule for inspections and related services provided by the Agricultural Commissioner/ Sealer of Weights and Measures from $50.00 per hour to $83.00 per hour.
2. PUBLIC WORKS
1. Consider an Addendum to the Siller Ranch FEIR and adopt a Resolution approving same;
2. Consider adoption of a Resolution adopting findings and statements of fact relating to the proposed abandonment of the public road easement rights to Mill Site Road and Cross Cut Court within the Retreat at Northstar Subdivision.
3. Consider adoption of a Resolution to abandon the public road easement rights to Mill Site Road and Cross Cut Court within the Retreat at Northstar Subdivision under the terms of the Conditions of Abandonment, and the reservation of Drainage, Snow Storage, Slope and Transit Easements, and an Irrevocable Offer of Dedication.
4. Approve an Indemnity Agreement between the County of Placer and the Retreat at Northstar Association.
Correspondence Received as of July 29, 2015
Correspondence Received as of July 30, 2015
Correspondence Received as of July 31, 2015
3. DISTRICT ATTORNEY
1. Adopt a Resolution authorizing the District Attorney to sign the contract agreement for the California Victim Compensation and Government Claims Board in the amount of $764,706 for FY 2015-16 through FY 2017-18.
4. HEALTH & HUMAN SERVICES
1. Approve a renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Permanent Supportive Housing in the amount of $366,606 (plus a required match of $91,652 which will be met through in-kind services provided by Adult System of Care and Placer County Medical Clinic) for the period of December 01, 2015 to November 30, 2016, and authorize the Director of Health and Human Services to sign the agreement.
2. Approve a renewal grant agreement with the U.S. Department of Housing and Urban Development to receive funds for Shelter Plus Care in the amount of $273,092 (plus a required match of $68,273 in services provided by a community partner for their clients who receive a housing subsidy) for the period of June 01, 2015 to May 31, 2016, and authorize the Director of Health and Human Services to sign the agreement.
Adjourn as the Placer County Board of Supervisors and Convene as the Placer County In-Home Supportive Services Public Authority
1. Approve the In-Home Supportive Services (IHSS) Public Authority Budget for FY 2015-16 in the amount of $1,013,342.
Adjourn as the Placer County In-Home Supportive Services Public Authority and Reconvene as the Placer County Board of Supervisors
5. PUBLIC WORKS / ADMINISTRATIVE SERVICES / PROCUREMENT
1. Approve the award and contract execution of competitive Bid No. 10461 to West Coast Contractors of Nevada, Inc., of Reno, NV for the construction of West Sunnyside Water Quality Improvement Project – Phase 2 in the amount of $576,661. This project is fully funded through erosion control grants from the United States Forest Service and Road Fund dollars. Funding for this project is included in the FY 2015-16 Proposed Budget.
2. Authorize the Director of Public Works, or designee, to execute contract change orders up to $28,833.05.
1. Approve the award and contract execution of competitive Bid No. 10465 to B & M Builders Inc., of Rancho Cordova, CA for upgrading Auburn Folsom Road to standard class 2 bike lanes in the amount of $649,129. Funding for this project is included in the FY 2015-16 Department of Public Works Proposed Budget.
2. Authorize the Director of Public Works, or designee, to execute contract change orders up to $100,000.
6. COUNTY EXECUTIVE / ADMINISTRATION
1. Approve the unclassified job specification for the Director of Public Works and Facilities/Road Commissioner, and introduce an un-codified Ordinance, first reading waived, to amend the Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance to create the Director of Public Works and Facilities and delete the Director of Public Works and the Director of Facility Services.
2. Introduce a codified Ordinance; first reading waived, to amend Placer County Code Chapter 2, Article 2.08, Section 2.08.020, to consolidate the offices of the Director of Facility Services with the Director of Public Works/Road Commissioner.
3. Provide direction to the County Executive Office to merge the departments of Public Works and Facility Services as part of the FY 2015-16 Final Budget Position Ordinance to become the Department of Public Works and Facilities.
1. Adopt a Resolution to direct and approve the layoff of Wastewater Plant employees based on necessity due to lack of work, pursuant to Chapter 3, section 3.08.190 of the Placer County Code.
1. Receive an update on the Placer County 2-1-1 feasibility study findings and recommendation.
2. Provide staff direction regarding moving forward with a Request for Proposal (RFP) to identify a local lead agency and call center proposal for operating 2-1-1 services in Placer County.
(A) §54956.9 – CONFERENCE WITH LEGAL COUNSEL
1. Existing Litigation (Government Code §54956.9(d)(1)):
(a) Anahi Corona Moya de Tovar, et al. v. County of Placer, et al. Sacramento Superior Court Case No. 34-2015-00178040
2. Anticipated Litigation:
Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code §54956.9: One potential cases
CLOSED SESSION REPORT:
8. ORDINANCE – Second Reading:
1. Adopt an Ordinance amending the un-codified Allocations of Positions to Departments Ordinance and the un-codified Schedule of Classifications and Salary Grades for Classified and Unclassified Services Ordinance regarding the Recorder/Elections Supervisor, Counter Services Manager, Building Division Manager and various information technology classifications.
9. BOARD OF SUPERVISORS
1. Approve minutes of July 7, 2015.
1. Adopt a Resolution in support of The Placer County Superior Court’s application to the Court Facilities Advisory Committee of the Judicial Council of California to name the Courthouse Building at the Bill Santucci South Placer Justice Center - the “Judge Howard G. Gibson Courthouse.”
10. CLAIMS AGAINST THE COUNTY
1. 15-043, KEIL, Bob, $23,000.00, (Property Damage)
11. COMMUNITY DEVELOPMENT RESOURCE AGENCY
1. Approve and authorize the County Executive Officer, or his designee, to negotiate and execute a one-year sole-source contract with Environmental Systems Research Institute, Inc. (ESRI) for software configuration consulting services to enhance existing ESRI Geographic Information System (GIS) software and provide program planning and training services in an amount not-to-exceed $93,000, subject to County Counsel and Risk Management review and approval.
1. Approve the Placer Vineyards Specific Plan Landscape Master Plan.
1. Approve a contract amendment with ICF Jones & Stokes, Inc. for support in reviewing and revising portions of the Placer County Conservation Plan for $70,515; increasing the total to $537,430.
2. Approve a contract amendment with MIG | TRA Environmental Sciences, Inc. for continued preparation of the Placer County Conservation Plan for $196,000; increasing the total to $1,942,855.
3. Approve a contract amendment with Hausrath Economics Group, for continued preparation of the Placer County Conservation Plan cost analysis and funding plan for $95,000; increasing the total to $954,362.
4. Approve a contract with Conservation Strategy Group for advocacy services focused on the implementation of the Placer County Conservation Plan and the Placer Legacy Open Space and Agricultural Conservation Plan for $42,000.
12. COUNTY CLERK / ELECTIONS
1. Adopt a Resolution authorizing the Placer County Registrar of Voters to render election services for the McKinney Water District and Camp Far West Irrigation District governing board elections to be held on November 3, 2015.
13. COUNTY EXECUTIVE / ADMINISTRATION
1. Clayton Cook, Deputy County Counsel II from Grade 447 Step 2 at $47.45 per hour to Grade 447 Step 3 at $49.79 per hour, effective June 27, 2015 and;
2. Brett Holt, Deputy County Counsel IV from Grade 469 Step 4 at $65.09 per hour to Grade 469 Step 5 at $68.34 per hour, effective July 11, 2015.
1. Modify the classification specification of Clerk of the Board of Supervisors and provide direction to the County Executive Office to merge the Board of Supervisors and Clerk of the Board units of the County Executive’s Office as part of the FY 2015-16 Final Budget Position Allocation Ordinance.
14. DISTRICT ATTORNEY
1. Adopt a Resolution authorizing the District Attorney, to sign the Grant Award Agreement for the Workers’ Compensation Insurance Fraud Program Grant in the amount of $175,000 from July 01, 2015 to June 30, 2016.
15. FACILITY SERVICES
1. Approve the consent to the Grant of Easement for Overhead Electric and Communications to Liberty Utilities for an electrical line upgrade.
2. Adopt a Resolution to authorize the Director of Facility Services, or designee, to consent to the Conservation Easement Amendment on, over, and across the Waddle Ranch Property (APN 110-010-017, 018, and 021).
1. Adopt a Resolution to approve an energy efficiency technical assistance application to the California Energy Commission’s Energy Partnership Program to identify and define projects that reduce energy consumption for the County.
16. HEALTH & HUMAN SERVICES
1. Approve an amended annual contract provider list for specialized mental health services by group home providers and authorize the Director of Health and Human Services to amend the list of providers as long as any amendments are reflected in next year’s annual list.
1. Approve first amendment to contract CN005667 with Legal Services of Northern California (LSNC) to increase the contract amount by $33,206 for the period of July 01, 2015 to June 30, 2016, for a total contract amount of $134,406 for the period of July 01, 2014 to June 30, 2016, and authorize the Director of Health and Human Services to sign the amendment and subsequent amendments not to exceed 10 percent of the contract amount, consistent with the current agreement subject matter and scope of work.
17. PROCUREMENT SERVICES - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.
1. Approve blanket purchase order renewal with Midtown Stationers of Walnut Creek, CA using a competitive bid from State of California for white recycled bond paper in the maximum amount of $155,000, for the period of October 01, 2015 through September 30, 2016. Funding is included in Administrative Services FY 2015-16 Proposed Budget.
2. Approve option to renew the resulting blanket purchase order for an additional one-year term through September 09, 2017, to coincide with the expiration date of the State of California contract, provided the renewal does not exceed 10 percent of original award amount.
1. Approve the award of competitive Bid No. 10442 to St. Francis Electric, Inc. of San Leandro, CA for the Traffic Signal Maintenance Services Annual Contract in the maximum amount of $106,000 for the period of August 04, 2015 to September 30, 2016. Funding is included in the Department of Public Works FY 2015-16 Proposed Budget.
2. Approve the option to renew the resulting blanket purchase order for one additional one-year term with a renewal amount not to exceed 10 percent of the recommended contract amount of $106,000.
1. Approve the award and contract execution of competitive Bid No. 10469 to John Longo Construction Co. Inc., of Reno, NV for the construction of Phase 1 Maintenance of the Tahoe City Urban Improvement Project Storm Water Treatment Facility Project in the amount of $172,820. Funding is included in the FY 2015-16 Proposed Road Fund Budget.
2. Authorize the Director of Public Works, or designee, to execute contract change orders up to $17,282.
1. Approve Blanket Purchase Order renewals with Cardno Entrix, Inc. of Houston, TX, Nichols Consulting Engineering of Reno, NV, Stantec Consulting Services, Inc. of Reno, NV, and Wood Rodgers, Inc. of Sacramento, CA for on-call civil engineering services for various public works and capital improvement projects in eastern Placer County in the maximum aggregate amount of $400,000, for the period of August 04, 2015 to February 29, 2016. Funding is included in the Department of Public Works FY 2015-16 Proposed Budget.
1. Approve Blanket Purchase Order renewal with Cal-Sierra Pipe LLC for the purchase of corrugated steel pipe and fittings in the maximum amount of $75,000, for the period of August 04, 2015 to June 30, 2016. Funding is included in the Department of Public Works FY 2015-16 Proposed Budget.
1. Approve the award of competitive Bid No. 10470 to Empact Collision and Maaco Collision Repair and Auto Painting for automotive body repairs and painting services, resulting in the aggregate contract award amount of $90,000 for the period of August 04, 2015 through June 30, 2016. Funding is included in the Department of Public Works Fleet Services Division and the Placer County Sheriff’s Office FY 2015-16 Proposed Budget.
2. Approve the option to renew the resulting blanket purchase orders for two additional one-year terms with renewal amounts not to exceed 10 percent in aggregate of the original award amount of $90,000.
18. PUBLIC WORKS
1. Adopt a Resolution approving the Initial Study/Mitigated Negative Declaration (IS/MND) with the required findings and mitigations for the bridge replacement project on Gold Hill Road over Auburn Ravine.
1. Adopt a Resolution to execute Contract No. 1175, Second Amendment with CH2M Hill, for professional engineering and construction support services for the Gold Hill Road Bridge Replacement Project over Auburn Ravine. The second Amendment will increase the amount by $377,206 for a total amount not to exceed $599,903. Funding is provided by the Federal Highway Bridge Program.
2. Authorize the Director of Public Works to sign and execute contract amendments for additional professional services up to (10) ten percent ($37,720) of the additional contract amount as needed.
1. Adopt a Resolution approving the Initial Study/Mitigated Negative Declaration (IS/MND) with the required findings and the mitigation and monitoring plan for the Brewer Road Bridge Replacement Project at Pleasant Grove Creek.
1. Approve a Proclamation declaring the day of August 11, 2015, as National Safe-Digging Day.
1. Approve a Memorandum of Understanding (MOU) with the Sacramento Area Council of Governments (SACOG) regarding the coordination of ongoing transit planning and programming of Federal Transit Administration (FTA) funds in the Sacramento Urbanized Area on an ongoing basis.
19. REVENUE SHARING – In approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.
1. Approve appropriation of $600 in Revenue Sharing monies to the Cowpoke Foundation’s 21st Annual Cowpoke Fall Gathering fundraiser, as requested by Supervisor Weygandt ($100) and Supervisor Holmes ($500).
1. Approve appropriation of $1,000 in Revenue Sharing monies to the Loomis Basin Chamber of Commerce 28th Annual Loomis Eggplant Festival to help defray the cost of the event, as requested by Supervisor Holmes ($1,000).
1. Approve a FY 2015-16 Budget Revision to shift $6,700 of the Sheriff Grants Program appropriation’s Special Department Expense budget to Equipment for the purchase of a Cellebrite universal forensic extraction device, authorize the Purchasing Manager to execute all related documents, and approve the addition of the extraction device to the Master Fixed Asset List.
1. Approve the award of a Purchase Order to Top Gun Aviation, Inc. (TGA) in the amount of $67,766 for purchase and installation of an engine for the Sheriff’s Piper Navajo twin-engine aircraft. Funding will be provided by Sheriff’s Office FY 2015-16 Proposed Budget.
21. TREASURER-TAX COLLECTOR
1. Adopt a Resolution directing the Auditor-Controller to transfer unclaimed funds to the General Fund, a portion of which must be used for victim services, per Government Code Sections 50050-50057 and the Placer County Auditor’s Policy Directive on Escheating and Refunding Unclaimed Funds.
* * * End of Consent Agenda * * *
ITEMS FOR INFORMATION:
22. Treasurer-Tax Collector
BOARD OF SUPERVISORS’ 2015 MEETING SCHEDULE:
August 18, 2015
September 01, 2015
September 15, 2015
October 06, 2015
October 19 & 20, 2015 (Tahoe)
November 03, 2015
November 17, 2015
December 08, 2015
Unless otherwise addressed by the Board’s action, or required by Resolution, all contracts, agreements, or memorandum of understandings approved by the Board will be executed by the Chair. All contracts, agreements, and memorandum of understandings must be approved to form, where applicable, by County Counsel, Risk Management, and/or Personnel prior to execution by the Chair or delegated authority.
PROCUREMENT PURCHASING POLICY
In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda. Unless otherwise addressed by the Board’s action, approval of Procurement items will authorize the Purchasing Manager to sign the resulting contracts. The County Purchasing Manual and Section 20142 of the Public Contract Code, in most situations, authorizes the Purchasing Manager to sign purchase orders, blanket purchase orders, contracts and subsequent change orders, options, or renewals up to 10 percent of an aggregate total contract cost, or $50,000, whichever is less.
Agendas are available online at Placer County’s website