COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY AGENDA

Tuesday, September 11, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5

 

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

The Board observed a moment of silence in memory of the events of September 11, 2001.

 

FLAG SALUTE – Led by Supervisor Holmes

 

CONSENT AGENDA Consent Agenda approved with actions as indicated.

MOTION Montgomery/Duran Vote 4:0 (Uhler Abstain)                    

AYES: Duran, Weygandt, Montgomery, Holmes

ABSTAIN: Uhler

 

PUBLIC COMMENT: 1.) Col. Andrew Clark, Commander of the 9th Reconnaissance Wing, Beale Air Force Base introduced himself and briefed the board on Beale AFB operations. 2.) Bradley Cutler, Scott Vaughn spoke about concerns and complaints regarding the Tree Lake Mini Storage facility. 3.) Tom Bartos, founder of Horseshoe Bar Fish and Game Preserve, Jim Marchio, Sammy White-Eagle Rhoades and James Gotcher requested the Board’s assistance with permitting issues for the Wounded Warrior Program fly-fishing event. 4.) Kay Allen, member of Quilts of Valor foundation spoke regarding quilts given to Veterans and families and requested that the Board assist the Wounded Warrior Program fly-fishing event. 5.) Kevin Dredge, requested the Board’s support for the Out of the Darkness Walk happening on October 06, 2018. 

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:   None

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

1.    COUNTY EXECUTIVE OFFICE | OFFICE OF EMERGENCY SERVICES

A.    Proclamation | Declaring September 2018 as National Preparedness Month in Placer County (PDF)

1.    Approved a Proclamation declaring September 2018 as National Preparedness Month in Placer County to demonstrate continued support and commitment to individual and community preparedness.

MOTION Montgomery/Weygandt/Unanimous Vote 5:0            

AYES: Duran, Weygandt, Uhler, Montgomery, Holmes

 

9:30 a.m.

2.    PUBLIC WORKS & FACILITIES

A.    Update | Emergency Homeless Shelter Alternative Site Evaluation (PDF)

1.    Received a report on the foothills/greater Auburn area Emergency Homeless Shelter alternative site search evaluation process.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

3.    SHERIFF

A.    Replacement Vehicle Purchases | California Governor’s Office of Emergency Services (PDF)

1.    Approved the award of a Purchase Order to the California Governor’s Office of Emergency Services 1122 Public Safety Procurement Program (PSPP) of Mather, CA for the purchase of fifteen (15) patrol vehicles and ten (10) non-patrol vehicles in the maximum amount of $904,550.  Funding for purchase of these vehicles is included in the Sheriff’s Office FY 2018-19 Proposed Budget.

2.    Authorized the Purchasing Manager to sign all resulting purchase orders for this request as well as requests to purchase additional vehicles under the Governor’s CalOES 1122 PSPP within the fiscal year, provided the requests are appropriately budgeted and have been previously approved by your Board to be added to the FY 2018-19 Master Fixed Asset List.

MOTION Duran/Montgomery/Unanimous Vote 5:0                   

AYES: Duran, Weygandt, Uhler, Montgomery, Holmes

 

4.    HEALTH AND HUMAN SERVICES | CHILDRENS SYSTEM OF CARE

A.    Functional Family Therapy and Bilingual Therapist Services | Contract Amendment with Sierra Mental Wellness Group (PDF)

1.    Approved a contract amendment with Sierra Mental Wellness Group for Functional Family Therapy and Bilingual Therapist Services from July 01, 2017 through June 30, 2020 increasing funding by $176,963 for a total amount of $751,616 and authorized the Director of Health and Human Services to sign the amendment upon Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $75,161 consistent with the subject matter and scope of work upon Risk Management and County Counsel concurrence. 

MOTION Duran/Weygandt/Unanimous Vote 5:0                    

AYES: Duran, Weygandt, Uhler, Montgomery, Holmes

 

5.    PUBLIC WORKS & FACILITIES

A.    Job Order Contracting | Approve Plans and Specifications and Advertise for Bids (PDF)

1.    Approved Plans and Specifications for Job Order Contracting, and authorized staff to advertise for bids not to exceed the authorized FY 2018-19 Budget appropriations. The term of each of four contracts is one year from the date of the first Job Order. Funding for the projects constructed under these contracts is included in the FY 2018-19 Proposed Budget, Capital Projects Fund.

MOTION Montgomery/Duran/Unanimous Vote 5:0                   

AYES: Duran, Weygandt, Uhler, Montgomery, Holmes

 

6.    COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1)):

       (a)          In re A.T.

          Medical Board of California Control Number 800-2017-033242

The Board heard a report and the authorized the defense of a former Employee in the Medical Board proceeding.

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS 

       Agency designated representatives: Todd Leopold, Sheri Chapman, Gerald O.   Carden, Dennis Batchelder  

       Employee organization: DSA

The Board heard a report and gave direction to Labor Negotiators.

 

Adjourned as the Placer County Board of Supervisors and convened as the Placer County In-Home Supportive Services Public Authority

 

(C)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATOR

       Authority negotiator: Gerald Carden, Jeff Brown, Darlene King, Amy Ellis, Todd Leopold, Kate Sampson, Bruce Heid

       Employee organization: United Domestic Workers of America.

The Board heard a report and gave direction to Labor Negotiators.

 

Adjourned as the Placer County In-Home Supportive Services Public Authority and reconvened as the Placer County Board of Supervisors

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

7.    ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Declare Equipment to be Surplus and Authorize Disposal (PDF)

1.    Declared eight (8) equipment items that have reached the end of their useful life as surplus and authorize their disposal.

 

B.    Lumber, Building Material, Tools, and Miscellaneous Hardware | Multiple Firms (PDF)

1.    Approved Change Order No. 3 to Blanket Purchase Order No. 23361 with Home Depot for Lumber, Building Materials, Tools, and Miscellaneous Hardware in the amount of $21,000, resulting in a new maximum amount of $186,000.

2.    Approved the renewal of countywide agreements with Home Depot, Diamond Pacific, and Auburn Hardware for Lumber, Building Materials, Tools and Miscellaneous Hardware in the maximum aggregate amount of $270,000 for the period of October 01, 2018 to September 30, 2019.

3.    Approved the option to renew the resulting agreements on a year-to-year basis for two (2) additional one-year periods in the maximum aggregate amount of $270,000 annually.

4.    Authorized the Purchasing Manager to sign all required documents, including change orders up to a cumulative maximum of $27,000, consistent with the Procurement Policy.

 

C.    As-Needed Patrol Vehicle Equipment and Installation Services | Lehr Auto Electric, Sacramento CA (PDF)

1.    Approved the renewal of an agreement with Lehr Auto Electric of Sacramento, CA for the purchase of patrol vehicle equipment, components, and installation services on an as-needed basis in the maximum amount of $225,000 for the period of October 01, 2018 through September 30, 2019. Funded by the Placer County Sheriff’s Office and Probation Department FY2018-19 respective Proposed Budgets with no additional net County cost.

2.    Authorized the Purchasing Manager to sign all required documents.

 

8.    CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

1.    18-083 AAA Insurance (Property Damage) $9,010.52

 

9.    COMMITTEE & COMMISSIONS

A.    County Park Commission (PDF)

1.    Approved the appointment of John Bergmann to the unexpired term of Seat #6 (represents District 5 Tahoe), as requested by Supervisor Montgomery.

 

10.  COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Rolling Greens Subdivision, Granite Bay | Project No. ESD15-00329 (PDF)

1.    Accepted the improvements as complete.

2.    Authorized the Faithful Performance and Labor and Materials sureties to be set at:

a)    Faithful Performance - 25 percent of the value of any otherwise unsecured public improvements immediately upon the Board’s approval.

b)    Labor and Material - 50 percent or the total of all claims per Government Code Section 66499.7, whichever is higher.

 

11.  COUNTY EXECUTIVE

A.    Reaffirm a Local Emergency Proclamation in Placer County due to Tree Mortality

1.    Adopted Resolution 2018-151 (PDF) to reaffirm a local emergency in Placer County due to tree mortality.

 

B.    Program Funding | County Firewise Community Program and the Placer County Sheriff’s Office Search and Rescue Program (PDF)

1.    Finalized the Obligation of $45,951.50 in Secure Rural Schools & Community Self-Determination Act of 2000 and the Emergency Economic Stabilization Act of 2008 Title III program funding, as approved on July 10, 2018, to support the County Firewise Community Program and the Placer County Sheriff’s Office Search and Rescue Program.

 

12.  HEALTH AND HUMAN SERVICES

A.    Health Plan Outreach, Education and Enrollment Services | Memorandum of Understanding with Maximus, Inc. (PDF)

1.    Approved a non-monetary Memorandum of Understanding (MOU) with Maximus, Inc., contractor for the California Department of Health Care Services (DHCS), for the purpose of providing health plan outreach, education and enrollment services to Medi-Cal beneficiaries in Placer County for the period October 01, 2018 through June 30, 2027 and authorized the Director of Health and Human Services to sign the MOU upon Risk Management and County Counsel, and any subsequent non-monetary amendments consistent with the subject matter and scope of work upon Risk Management and County Counsel concurrence.

 

B.    Proclamation | September 2018 as Prostate Cancer Awareness Month (PDF)

1.    Approved a Proclamation declaring September 2018 as “Prostate Cancer Awareness Month” in Placer County.

 

C.    Nutrition Education and Obesity Prevention Program | Agreement with North Tahoe Family Resource Center (PDF)

1.    Approved an agreement with North Tahoe Family Resource Center to assist in the Nutrition Education and Obesity Prevention Program, from October 01, 2018 through September 30, 2019 in the amount of $12,000 and authorized the Director of Health and Human Services to sign the agreement upon Risk Management and County Counsel concurrence, and subsequent amendments up to $1,200 consistent with the agreement’s subject matter and scope of work upon Risk Management and County Counsel concurrence.

 

D.    Homeless Mentally Ill Outreach and Treatment Program | Application for Funding Opportunity

1.    Adopted Resolution 2018-152 (PDF) authorizing the Director of Health and Human Services to sign and submit the application and related documents for the Homeless Mentally Ill Outreach and Treatment funding opportunity as a result of SB 840 upon Risk Management and County Counsel concurrence.

 

13.  HUMAN RESOURCES

A.    Updates to Classifications and Allocations for the Community Development Resource Agency and Chapter 2 of the Placer County Code (PDF)

1.    Introduced an Ordinance, waive oral reading, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocations of Positions to Departments Ordinance to retitle the Deputy Director of Planning classification to Planning Director, Planning Services Division and revise the salary grade from MNGT 467 ($10,540.40- $12,814.53/month) to MNGT 477 ($11,648- $14,156.13/month).

2.    Introduce an Ordinance, waive oral reading, amending Chapter 2 of the Placer County Code sections 2.18.010 and 2.18.020 to reflect the Planning Director, Planning Services Division serves as the Planning Director, and to reflect the Director of the Community Development Resource Agency exercises supervision over the heads of the divisions of CDRA.

 

B.    Cafeteria Plan Contribution Adjustment for Elected Department Heads, Classified and Unclassified Management Employees | Effective January 01, 2019 (PDF)

1.    Introduce an Ordinanced, waive oral reading, amending Chapter 3, Section 3.12.100 of the Placer County Code to reflect changes in the County’s cafeteria plan contribution, effective January 01, 2019, to elected and appointed department heads, classified and unclassified management employees, including safety management.

 

C.    Classification and Allocations Changes for the Communications and Public Affairs unit of the County Executive’s Office, the Health and Human Services Department, and the Placer County Sheriff’s Office

1.    Adopted Ordinance 5923-B (PDF), introduced August 28, 2018 amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocations of Positions to Departments Ordinance, as follows.

a.    Revise the classification of Public Information Assistant I/II to Public  Information Assistant, and reallocate two Public Information Assistant II positions allocated to the County Executive’s Office to Public Information Assistant, with no change in salary.

b.    Reallocate two Public Information Specialist positions (GNRL 106 - $5,567.97 - $6,767.96/monthly) one allocated to the Health and Human Services Department (HHS) and one allocated to Sheriff’s Office to the classification of Public Information Assistant (MNGT 413 $6,162-$7,489.73/monthly).

c.    Create the classification of Digital Communications Specialist at salary grade (PROF 238 $7,106.34 - $8,637.88/monthly) and reallocate one Information Technology Specialist - Senior (PROF 238 $7,106.34 - $8,637.88/monthly) allocated to the County Executive Office Communications and Public Affairs unit, to the classification of Digital Communications Specialist.

d.    Create the classification of Visual Communications Specialist at salary grade (PROF 238 $7,106.34 - $8,637.88/monthly), and reallocate one Information Technology Analyst II (PROF 238 $7,106.34 - $8,637.88/monthly) allocated to the County Executive Office Communications and Public Affairs unit, to the classification of Visual Communications Specialist.

e.    Abolish the classification of Public Information Specialist.

 

D.    Technical Revisions to the Salary Grades for the Museum Curator-Supervising and Elected Department Heads

1.    Adopted Ordinance 5924-B (PDF), introduced August 28, 2018 amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocations of Positions to Departments Ordinance, as follows:

a.    Create salary grade GNRL 86 ($4,725.34 – $5,743.68 monthly), and place the classification Museum Curator - Supervising in GNRL 86 (currently GNRL 83 $5,008.92- $6,088.37 month).

b.    Modify salary grades EMNS DA1 and EO1, and grade EMGS SH1 to a single step structure.

 

E.    Deferred Compensation Committee (PDF)

1.    Approved the appointment of Vicki Ramsey to the unexpired term of Seat #4 (representing Placer County Retired Employees).

 

14.  PUBLIC WORKS & FACILITIES

A.    Placer County Government Center Master Plan Update | Amendment of Consultant Services Agreement with Williams + Paddon Architects + Planners (PDF)

1.    Approved the First Amendment to the Consultant Services Agreement with Williams + Paddon Architects + Planners for the Placer County Government Center Master Plan Update, master planning services for the Placer County Government Center, located in North Auburn, in an amount not to exceed $100,000, for a revised contract amount of $2,245,800. Funding is included in the Department of Public Works and Facilities FY 2018-19 Final Budget, Capital Project

 

B.    Placer County Foresthill Memorial Hall Kitchen Hood Replacement | Approve Plans and Specifications and Award Contract (PDF)

1.    Approved Plans and Specifications for the Foresthill Memorial Hall Kitchen Hood Replacement Project, located at 24601 Harrison Street, Foresthill, with an estimated construction cost of $160,000 and authorized staff to solicit bids. This project is included in the Department of Public Works and Facilities FY 2018-19 Proposed Capital Projects Budget.

2.    Authorized the Director of Public Works and Facilities, or designee, to award and execute a construction contract not-to-exceed $160,000, upon County Counsel and Risk Management concurrence, and to approve change orders not to exceed $16,000.

 

C.    Highway Safety Improvement Program (HSIP) Cycle 7 Safety Improvement Project | Contract Amendment with Dokken Engineering, Inc.

1.    Adopted Resolution 2018-153 (PDF) to approve Contract Amendment No. 1 for Professional Services Agreement No. 0982 with Dokken Engineering, Inc. for the HSIP – Cycle 7 Safety Improvement Project to increase the current contract by $22,809 for a total amount of $79,986, and authorized the Director of Public Works and Facilities, or designee, to sign and execute subsequent contract amendments up to $7,999, ten percent of the contract amount. Traffic impact fees from the Granite Bay benefit district will be combined with the Highway Safety Improvement Program Cycle 7 funding to construct a new traffic signal at Auburn Folsom Road and Cavitt Stallman Road.

 

D.    Creekside Hwy 49 Improvements Project | Cooperative Agreement with Caltrans

1.    Adopted Resolution 2018-154 (PDF) authorizing the Director of Public Works and Facilities, or designee to execute Cooperative Agreement between California Department of Transportation and Placer County, upon County Counsel and Risk Management’s concurrence for the Engineering, Design and Construction of the off-site improvements required for the Creekside Development Project within the Highway 49 State Right of Way.

 

E.    Operation and Maintenance of the Rubicon Trail | 2018 Grant Award California State Parks Off-Highway Motor Vehicle Recreation Division

1.    Adopted Resolution 2018-155 (PDF) to approve a grant agreement with California State Parks Off-Highway Motor Vehicle Recreation Division in the amount of $27,035 for water quality maintenance on the Rubicon Trail upon County Counsel and Risk Management concurrence, and authorized the Director of Public Works and Facilities, or designee, to execute all documents related to the grant.

 

F.    Intention to Set Public Hearing | Annexation of Glen Willow Property into County Service Area 28, Zone 173 – Dry Creek

1.    Adopted Resolution 2018-156 (PDF) of Intention to set a Public Hearing on October 09, 2018 at 9:00 AM, or as soon thereafter, to consider the annexation of the Glen Willow property located north of PFE Road between Watt Avenue and Walerga Road in the Dry Creek area (APN 023-200-023-000 and 023-200-072-000) into the boundaries of County Service Area 28, Zone 173 – Dry Creek to provide sewer service.

 

15.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    The Forgotten Soldier Program’s 111 Mile Motorcycle Ride | Funding to Support Programs for Veterans (PDF)

1.    Approved appropriation of $525 in Revenue Sharing monies to The Forgotten Soldier Program as requested by Supervisor Weygandt ($75), Supervisor Holmes ($350), and Supervisor Uhler ($100).

 

B.    Auburn Rotary Club Spirit of Auburn Community Barbeque | Funding to Support Local Non-Profit Organizations and Community Programs (PDF)

1.    Approved appropriation of $250 in Revenue Sharing monies to the Auburn Rotary Club as requested by Supervisor Holmes.

 

C.    Roseville Joint Union High School District The Bill Santucci Memorial Golf Tournament | Funding to Promote College Education for Local Youth (PDF)

1.    Approved appropriation of $1,600 in Revenue Sharing monies to Roseville Joint Union High School District as requested by Supervisor Weygandt ($100) and Supervisor Uhler ($1,500).

 

D.    Gold Country Wildlife Rescue | Funding to Support Wildlife Rescue (PDF)

1.    Approved appropriation of $750 in Revenue Sharing monies to Gold Country Wildlife Rescue as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($500).

 

16.  SHERIFF

A.    California Department of Parks and Recreation Division of Boating and Waterways Equipment Grant Agreement

1.    Adopted Resolution 2018-157 (PDF) authorizing the Sheriff to execute a grant award from the California Department of Parks and Recreation Division of Boating and Waterways for FY 2018-19 in the amount of $103,348 for purchase of a Marine Patrol vessel.

2.    Authorized the Purchasing Manager to solicit bids from qualified vendors for a replacement Marine Patrol vessel.

 

ITEMS FOR INFORMATION:

 

17.  HUMAN RESOURCES

A. Classified Service Merit Increases (PDF)

 

ADJOURNMENT – To next regular meeting, on September 25, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

September 25, 2018

October 09, 2018

October 22, 2018 (Tahoe)

October 23, 2018 (Tahoe)

November 06, 2018

November 20, 2018

December 11, 2018

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov