COUNTY OF PLACER

BOARD OF SUPERVISORS

SUMMARY

Tuesday, October 09, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                      Gina Fleming, Deputy Clerk of the Board

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Weygandt

 

CONSENT AGENDA - Consent Agenda approved with action as indicated.

MOTION Montgomery/Weygandt/Unanimous Vote 4:0 (Duran Absent)                              

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

PUBLIC COMMENT:  1.) Bradley Cutler, spoke about concerns and complaints regarding the Tree Lake Mini Storage facility. 2.) Patricia Neifer, thanked the Board for their Revenue Sharing Program and talked about its benefit for the Penryn Octoberfest.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: Supervisor Montgomery stated that she attended the World Issues Seminar in Washington D.C., and on Friday, October 05, 2018 she attended the Placer Empowering People Event in Auburn that helps people facing housing and financial challenges in the community.

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

 1.   PUBLIC WORKS & FACILITIES

A.    Public Hearing | Annexation of Glen Willow Property into County Service Area 28, Zone 173 – Dry Creek

1.    Conducted a Public Hearing to consider testimony and adopted Resolution 2018-179 (PDF) annexing the Glen Willow property, located north of PFE Road between Watt Avenue and Walerga Road (APN 023-200-023-000 and 023-200-072-000), into the boundaries of County Service Area 28, Zone of Benefit 173 – Dry Creek to provide sewer service.

MOTION Montgomery/Uhler/Unanimous Vote 4:0 (Duran Absent)                              

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

9:30 a.m.

 2.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Western Placer County Affordable | Workforce Housing Fees (PDF)

1.    Provided direction for establishing the Western Placer County Affordable/Workforce Housing Fee.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 3.   SHERIFF

A.    Adopted Resolution 2018-180 (PDF) authorizing the Sheriff’s Office to offer Christine Sawyer post-retirement employment prior to the California Public Employees’ Retirement System required 180-day wait period. Funding for this Extra Help position is included in the Sheriff’s Office FY 2018-19 Final Budget. 

MOTION Montgomery/Weygandt/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

 4.   PUBLIC WORKS & FACILITIES

A.    Local Transportation Fund Claim to Tahoe Truckee Area Regional Transit, Placer County Transit and Road Maintenance from Placer County Transportation Planning Agency

1.    Adopted Resolution 2018-181 (PDF) to execute the Fiscal Year 2018-19 Local Transportation Fund Claim from the Placer County Transportation Planning Agency to allocate $5,640,359 in Local Transportation Funds to Placer County Transit ($3,100,000), Tahoe Truckee Area Regional Transit ($1,000,000), and Placer County Road Maintenance ($1,540,359). These funds are included in the Department of Public Works and Facilities’ FY 2018-19 Final Budget.

MOTION Montgomery/Weygandt/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

B.    Update to Regional Bikeway Plan

1.    Adopted Resolution 2018-182 (PDF) to approve an update to the Regional Bikeway Plan.

MOTION Uhler/Weygandt/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

C.    Presentation | Photovoltaic Systems at Various County Owned Sites (PDF)

1.    Received a Presentation regarding a proposed Photovoltaic system installation and authorized the Director of Public Works and Facilities, or designee, to issue a Request for Proposals for engineering, design construction, interconnection, financing and operation and maintenance of grid-tied solar photovoltaic systems at several County owned sites.

MOTION Weygandt/Uhler/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

D.    Sale of Two Vacant Properties in the Sabre City Community, Roseville, CA (PDF)

1.    Declared the following two properties not required for public use pursuant to California Government Code § 25363: (a) a 3.78 ± acre portion of a 5-acre parcel (APN: 023-301-004-000) (“Vandenberg Property”); and (b) a 0.41-acre parcel (APN: 023-294-047-000) (“Hap Arnold Property”).

2.    Authorized the Director of Public Works and Facilities, or designee, to issue a written notice to sell in accordance with California Government Code § 54222; and if no written offers are received pursuant to § 54222, to conduct a separate public auction for each property, at a minimum bid of $470,000 for the Vandenberg Property and at a minimum bid of $42,750 for the Hap Arnold Property, pursuant to California Government Code § 25363.

MOTION Weygandt/Uhler/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

 5.   BOARD OF SUPERVISORS

A.    Minutes (PDF) | Montgomery Absent

1.    Approved the Minutes of June 05, 2018

2.    Approved the Minutes of August 14, 2018

3.    Approved the Minutes of August 28, 2018

MOTION Weygandt/Uhler/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

B.    Minutes (PDF) | Duran Absent

1.    Approved the Minutes of July 10, 2018

MOTION Uhler/Weygandt/Unanimous Vote 4:0 (Duran Absent)                                  

AYES: Weygandt, Uhler, Montgomery, Holmes

ABSENT: Duran

 

 6.   COUNTY EXECUTIVE

A.    Proposed County Reorganization (PDF)  

1.    Provided direction to proceed with the County Executive Officer’s proposed re-organizations.

2.    Directed county staff to bring forward all necessary ordinances and budgetary revisions to fully implement the re-organization.

 

 7.   COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1))

Clara Tate v. County of Placer, et al.

          Placer County Superior Court Case No. SCV0039832

The Board heard a report and considered a report on this matter and gave direction.

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS 

Agency designated representatives: Todd Leopold, Kate Sampson, Gerald O. Carden, Dennis Batchelder  

Employee organization: DSA

The Board heard and considered a report and gave direction to Labor Negotiators.

(C)  §54957 – PUBLIC EMPLOYMENT

Title: County Counsel

No action taken on this item.

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Placer County Housing Authority for Item #12.A.All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

 8.   BOARD OF SUPERVISORS

A.    Minutes (PDF)

1.    Approved the Minutes of June 26, 2018

2.    Approved the Minutes of July 24, 2018

3.    Approved the Minutes of September 11, 2018

 

B.    Revised 2018 Placer County Board of Supervisors Meeting Schedule (PDF)

1.    Approved the cancelation of the Tuesday, December 11, 2018 Board of Supervisors Meeting and called a Board meeting to be held on Tuesday, December 04, 2018 in Auburn, CA and a Board meeting to be held on Tuesday, December 18, 2018 at the Grounds, 800 All America City Blvd. Roseville.

 

C.    Commendation | Placer County Chaplain John Akers (PDF)

1.    Approved a Commendation recognizing Placer County Chaplain John Akers for many years of dedicated service to the Placer County Law Enforcement Chaplaincy Program.

 

 9.   CLAIMS AGAINST THE COUNTY

A.    Rejected the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

1.    18-094 Hoffman, David (Property Damage) $1,299.00

2.    18-095 Medlar, Kaitlyn (Property Damage) $3,449.96

3.    18-096 Rowe, Donald (Personal Injury) $250,000

4.    18-097 Hobart, Debra (Property Damage) $13.00

 

10.  COUNTY EXECUTIVE

A.    Reaffirm a Local Emergency Proclamation in Placer County due to Tree Mortality

1.    Adopted Resolution 2018-183 (PDF) to reaffirm a local emergency in Placer County due to tree mortality.

 

B.    Unclassified Employee Step Increases (PDF)

1.    The Board approved the following merit increase:

a.    Monique Bonin, Payroll Manager, Auditor-Controller Office, from Grade 452, Step 3 at $57.77 per hour to Grade 452, Step 4 at $60.67 per hour, effective October 27, 2018.

 

C.    Capital Projects Advisory Committee for Eastern Placer County | Allocation of Transient Occupancy Tax Funds for Placer County Department of Public Works and Facilities Proposed Projects

1.    Adopted Resolution 2018-184 (PDF) to approve allocation of $3,795,000 in Transient Occupancy Tax funds for Placer County Department of Public Works and Facilities proposed projects as recommended by the Capital Projects Advisory Committee for Eastern Placer County and accepted by your Board on July 24, 2018.

 

D.    Use of Funds Agreement Template | Capital Projects Advisory Committee for Eastern Placer County (PDF)

1.    Approved the Use of Funds Agreement template (Agreement Template) for projects recommended by the Capital Projects Advisory Committee for eastern Placer County and as approved by the Board of Supervisors to implement Tourism Master Plan priorities in eastern Placer County.

 

E.    Allocation of Positions Ordinance

1.    Adopted Ordinance 5928-B (PDF), introduced September 25, 2018, amending the personnel allocations of various departments to reflect allocation changes approved with the FY 2018-19 Final Budget.

 

11.  HEALTH AND HUMAN SERVICES

A.    Fixed Asset Purchase for Animal Services (PDF)

1.    Approved the addition of a dental X-Ray machine to the Master Fixed Asset List for HHS Animal Services.

2.    Authorized the use of funds from the Edna Robinson Trust for the purchase of the X-Ray machine.

3.    Approved a Budget Revision to increase revenues and expenditures by $17,000 for FY 2018-19.

 

12.  PLACER COUNTY HOUSING AUTHORITY

A.    Mainstream Housing Voucher Program | Grant Agreement with the U.S. Department of Housing and Urban Development (PDF)

1.    Approved a grant agreement with the U.S. Department of Housing and Urban Development to receive funds in the amount of $96,298 to support fourteen Mainstream Housing Choice Vouchers for a 12-month term beginning November 01, 2018, and authorized the Director of Health and Human Services, or designee, to accept those funds and to sign all resulting documentation as required with Risk Management and County Counsel concurrence.

2.    Authorized the Director of Health and Human Services, or designee, to apply for, accept, and sign resulting documentation for subsequent awards for Mainstream Voucher funding on an annual basis not to exceed $150,000 annually, with Risk Management and County Counsel concurrence.

3.    Approved a Budget Revision to increase revenues and expenditures by $64,199 for FY 2018-19.

4.    Authorized the Director of Health and Human Services, or designee, to determine the start date and enter into a 3 year non-monetary agreement with community partners included in the application submitted to HUD for the grant, with Risk Management and County Counsel concurrence, and amendments consistent with the scope of work with Risk Management and County Counsel concurrence.

 

13.  HUMAN RESOURCES

A.    Minimal Staffing Plan | Placer County Code Chapter 3.04.800(D)

1.    Adopted Ordinance 5929-B (PDF), introduced September 25, 2018, suspending the application of Placer County Code subsection 3.04.800(D) to allow employees taking unpaid time off on the regularly scheduled workday that precedes the December 25, 2018, holiday and/or the January 01, 2019, holiday to receive holiday pay for these two holidays.

 

B.    Revision to the Salary Grade for Administrative Legal Supervisor Classification (PDF)

1.    Introduced an Ordinance, waived oral reading, amending the un-codified Schedule of Classifications and Compensation Ordinance to revise the salary grade for the Administrative Legal Supervisor classification from GNRL 79 ($4,475.87- $5,440.43/month) to GNRL 85 ($4,699.59- $5,712.56/month).

 

14.  PUBLIC WORKS & FACILITIES

A.    Planned Tahoma Roads Water Quality Project | USFS SNPLMA Secondary Grant Agreement (PDF)

1.    Authorized the Director of Public Works and Facilities, or designee, to execute a Southern Nevada Public Land Management Act grant agreement and all related documents with the United States Forest Service, in the amount of $400,000 to fund the planned Tahoma Roads Water Quality Improvement Project, upon County Counsel and Risk Management concurrence.

 

B.    Telecommunications Shop at 2929 Lake Forest Road in Tahoe City | Lease Amendment with Garrett R. Carlson Trust 2009 (PDF)

1.    Authorized the Director of Public Works and Facilities, or designee, to negotiate and execute Lease Amendment No. 1 with Garrett R. Carlson, Trustee of the Garrett R. Carlson Trust 2009, to add five additional one-year extensions with Monthly Rent and Building Operating Costs commencing at $1,200 with two percent annual increases. Sufficient funding for the Lease costs are included in the Department of Administrative Services, Telecommunications Division FY 2018-19 Final Budget.

 

C.    Sublease Agreement with North Valley Behavioral Health | 101 Cirby Hills Drive, Roseville CA (PDF)

1.    Authorized the Director of Public Works and Facilities, or designee, to execute a Sublease Agreement with North Valley Behavioral Health materially consistent with the draft Sublease Agreement for $18,643.53 per month, increasing by 2% annually, and subject to County Counsel and Risk Management concurrence.

 

D.    State of Good Repair Program – SB1| Allocation of Funds  

1.    Adopted Resolution 2018-185 (PDF) authorizing the Director of Public Works and Facilities, or designee, to execute all required documents for the California State of Good Repair Program and any amendments thereto with the California Department of Transportation and the Regional Transportation Planning Agencies to accept up to $354,725 in FY 2018-19.

 

15.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    Auburn Area Recreation and Park District Free Kids Fishing Day and Fishing Clinic | Funding to Support Community Event (PDF)

1.    Approved appropriation of $500 in Revenue Sharing monies to Auburn Area Recreation and Park District as requested by Supervisor Weygandt ($250) and Supervisor Holmes ($250).

 

B.    Auburn Chamber of Commerce Foundation Leadership Auburn Class of 2019 | Funding to Support Community Programs (PDF)

1.    Approved appropriation of $725 in Revenue Sharing monies to Auburn Chamber of Commerce Foundation as requested by Supervisor Holmes.

 

C.    Penryn Firefighters Association Oktoberfest | Funding to Support a Community Event (PDF)

1.    Approved appropriation of $250 in Revenue Sharing monies to Penryn Firefighters as requested by Supervisor Holmes.

 

D.    Placer Land Trust Placer Conservator Award Event | Funding to Support Community Event (PDF)

1.    Approved appropriation of $1,000 in Revenue Sharing monies to Placer Land Trust as requested by Supervisor Weygandt ($500) and Supervisor Holmes ($500).

 

E.    Placer Community Foundation 2019 Nonprofit Leadership Summit | Funding to Support Governance Training for Local Non-profits (PDF)

1.    Approved appropriation of $450 in Revenue Sharing monies to Placer Community Foundation as requested by Supervisor Weygandt ($200), Supervisor Holmes ($250).

 

F.    Soroptimist International of Lincoln Bowl-A-Thon | Funding to Support Community Programs (PDF)

1.    Approved appropriation of $350 in Revenue Sharing monies to the Soroptimist International of Lincoln as requested by Supervisor Weygandt.

 

16.  SHERIFF

A.    Purchase of a APX 7500 Single Band Consolette | Motorola Solutions of Schaumburg, IL (PDF)

1.    Approved the purchase of an APX 7500 Single Band Consolette from Motorola Solutions of Schaumburg, IL in the amount of $10,000, added the equipment to the Master Fixed Asset List, approved a Budget Revision, and authorized the Purchasing Manager to sign the resulting purchase order and related documents. Funding for the Consolette will be provided by the Tahoe-Truckee Joint Unified School District and will be added to the Sheriff’s Office FY 2018-19 Final Budget.

 

B.    Off-Highway Motor Vehicle Efforts | Grant Award from the California Department of Parks and Recreation Off-Highway Motor Vehicle Recreation Division

1.    Adopted Resolution 2018-186 (PDF) authorizing the Sheriff to execute a grant award in the amount of $67,957 from the California Department of Parks and Recreation Off-Highway Motor Vehicle Recreation Division for the term of August 01, 2018 to July 31, 2019. A county match of $22,652 is required and is included in the Sheriff’s Office FY 2018-19 Final Budget.

 

C.    Commendation | Recognizing Placer County Deputy Stephen Schafer (PDF)

1.    Approved a Commendation commending Deputy Stephen Schafer for 30 years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

ITEMS FOR INFORMATION:

 

17.  HUMAN RESOURCES

A.    Classified Service Merit Increases (PDF)

 

ADJOURNMENT – To next regular meeting, on Tuesday, October 23, 2018 in Tahoe.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

October 22, 2018 (Tahoe)

October 23, 2018 (Tahoe)

November 06, 2018

November 20, 2018

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov