COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, October 23, 2018

9:00 a.m.

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2,                                                                                                                     Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                      Gina Fleming, Deputy Clerk of the Board

 

 


Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

MEETING LOCATION:

North Tahoe Event Center

8318 North Lake Blvd.

Kings Beach, CA. 96143

 

 

 

 

9:00 a.m.

 

 

FLAG SALUTE – Led by Supervisor Uhler

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: 

 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

 1.   HEALTH AND HUMAN SERVICES 

A.    Update | In Home Supportive Services “Safely Out” Emergency Kits (PDF)

1.    Receive update on the “Safely Out" pilot project with In Home Supportive Services recipients

 

9:10 a.m.

 2.   COUNTY EXECUTIVE

A.    Presentation | Tahoe Regional Planning Agency Development Rights Strategic Initiative (PDF)

1.    Receive a presentation by Tahoe Regional Planning Agency (TRPA) about the Development Rights Strategic Initiative and subsequent recommended amendments to the bi-state regulatory agency’s Policies and Ordinances in order to improve effectiveness and predictability of its development rights system.

 

9:30 a.m.

 3.   COUNTY EXECUTIVE

A.    Capital Projects Advisory Committee for Eastern Placer County | Group 2 Capital Project Recommendations for FY 2018-19 (PDF)

1.    Approve Group 2 recommendations of the Capital Projects Advisory Committee for Eastern Placer County for up to $547,774 as identified and described in the staff report.

2.    Approve a Budget Revision for the allocation of Transient Occupancy Tax funds in the total amount of $175,000 to Department of Public Works and Facilities for the Squaw Valley Park Winter Access and Trail Enhancement Project.

 

10:00 a.m.

 4.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Eastern Placer County | Affordable/Workforce Housing Fees (PDF)

1.    Provide direction for establishing the Eastern Placer County Affordable/Workforce Housing Fee.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 5.   ADMINISTRATIVE SERVICES / PROCUREMENT

A.    Purchase of Safety Products and Miscellaneous Industrial Supplies | Fastenal Company of Auburn, CA (PDF)

1.    Approve a Countywide agreement with Fastenal Company of Auburn, CA for the purchase of various safety products and supplies, fasteners and related supplies and miscellaneous industrial supplies and tools, and janitorial supplies using a competitively bid public agency agreement, in the maximum amount of $540,000 for the period of November 01, 2018 through June 30, 2019. Funding is provided by County departments in the FY 2018-19 Final Budget and will be included in respective departments’ future requested budgets.

2.    Approve option to renew resulting agreement for four additional one-year terms with a renewal amount not to exceed $800,000.

3.    Authorize the Purchasing Manager to sign all required documents.

 

 6.   HEALTH AND HUMAN SERVICES 

A.    Revised Mental Health Triage Grant Programs  (PDF)

1.    Adopt a Resolution approving the following three actions:

a.    Approve a revenue agreement with the Mental Health Services Oversight and Accountability Commission for the Adult Mental Health Triage Grant Program from date of execution through November 30, 2021 in an amount not to exceed $799,922.38 and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $79,992 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.

b.    Approve a revenue agreement with the Mental Health Services Oversight and Accountability Commission for the Child Mental Health Triage Grant Program from date of execution through November 30, 2021 in an amount not to exceed $1,036,123.02 and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and to sign subsequent amendments up to $100,000 consistent with the agreement’s subject matter and scope of work.

c.    Approve a revenue agreement with the Mental Health Services Oversight and Accountability Commission for the County-School Mental Health Triage Grant Program from date of execution through November 30, 2022 in an amount not to exceed $5,293,367.35 and authorize the Director of Health and Human Services to sign the agreement with Risk Management and County Counsel concurrence, and authorize the Director of Health and Human Services to sign subsequent amendments up to $100,000 consistent with the agreement’s subject matter and scope of work with Risk Management and County Counsel concurrence.

 

 7.   PUBLIC WORKS & FACILITIES

A.    Update | R.T. Nahas Property Acquisition 3205 and 3225 North Lake Blvd. Tahoe City and Request for Proposals Process (PDF)

1.    Receive an update on the acquisition of the R.T. Nahas Company Property 3205 and 3225 North Lake Blvd. Tahoe City and receive an update on the process to solicit for proposals from developers to develop achievable housing on the property.

 

B.    Transportation Coordination and Corridor Planning | Lake Tahoe Bi-State Region Memorandum of Understanding (PDF)

1.    Authorize the County Executive Officer, or his designee, to execute a Memorandum of Understanding for Comprehensive Transportation Coordination and Corridor Planning for the Lake Tahoe Bi-State Region. There is no net county cost affiliated with this requested action.

 

Adjourn as the Placer County Board of Supervisors and convene as the Placer County Successor Agency

 

 8. SUCCESSOR AGENCY

A.    Eastern Gateway Property, 8776 to 8798 North Lake Boulevard, Kings Beach, CA | Negotiation of Purchase and Sale Agreement (PDF)

1.    Designate and authorize the Director of Public Works and Facilities to negotiate on behalf of the Successor Agency a Purchase and Sale Agreement for the sale of the Eastern Gateway Property consisting of 10 vacant parcels (APNs: 090-221-012, -013, -014, -018, -020, -021, -026, -027 and 090-370-005, -006) totaling 1.3± acres located at 8776 to 8798 North Lake Boulevard in Kings Beach to Kings Beach Center LLC for $1,100,000. 

2.    Direct the Director of Public Works and Facilities, or designee, to return to Successor Agency Board with a negotiated Purchase and Sale Agreement in substantial conformance to the terms contained herein and upon Risk Management and County Counsel concurrence.

 

Adjourn as the Placer County Successor Agency and reconvene as the Placer County Board of Supervisors

 

 9.   BOARD OF SUPERVISORS

A.    Minutes | Weygandt Absent (PDF)

1.    Approve the Minutes of September 25, 2018

 

10.  COUNTY COUNSEL / ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1))

Clara Tate v. County of Placer, et al.

Placer County Superior Court Case No. SCV0039832

(B)  §54957 – PUBLIC EMPLOYMENT

Title: County Counsel

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

11.  ADMINISTRATIVE SERVICES / PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Open Counter Software | Open Counter Enterprises Inc. of San Francisco, CA (PDF)

1.    Approve the award of an agreement to Open Counter Enterprises Inc. of San Francisco, CA for three (3) year subscription to Open Counter software in the total amount of $239,000. Funding for the first year of service is provided by the Community Development Resource Agency in the FY 2018-19 Final Budget and will be included in the Requested Budget for subsequent years.

2.    Authorize the Purchasing Manager to sign all required documents.

 

B.    Master Lease Agreements for Computer Servers, Data Storage and Other Computer Equipment | Dell Financial Services of Round Rock, TX and Hewlett-Packard Financial Services Company of Murray Hill, NJ (PDF)

1.    Approve the use of existing master lease agreements with Dell Financial Services of Round Rock, TX and Hewlett-Packard Financial Services Company of Murray Hill, NJ for the lease of computer servers, data storage, and other computer equipment for the period of October 01, 2018 to September 30, 2020.

2.    Authorize the Purchasing Manager to sign individual lease schedules upon departmental concurrence and available funding.

 

C.    Medical Exam Services | Sutter Medical Foundation of Roseville, CA (PDF)

1.    Approve Change Order No. 1 to Countywide Supplier Contract with Sutter Medical Foundation of Roseville, CA for medical exam services in the amount of $20,000 for a revised maximum amount of $120,000 through December 31, 2018.

2.    Approve the renewal of the countywide agreement with Sutter Medical Foundation for medical exam services in the maximum amount of $120,000 for the period of January 01, 2019 to December 31, 2019.

3.    Approve the option to renew the agreement on a year-to-year basis for two (2) additional one-year periods in the maximum amount of $120,000 annually.

4.    Authorize the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.

 

D.    Portable and Mobile Radios and Accessories | Motorola Solutions, Inc of Schaumburg, IL (PDF)

1.    Approve an agreement with Motorola Solutions, Inc of Schaumburg, IL for Motorola portable and mobile radios, and compatible accessories, in the maximum amount of $200,000 for the period of October 01, 2018 to September 30, 2019. Funding is provided by County departments in the FY 2018-19 Final Budget and will be included in respective departments’ future requested budgets.

2.    Approve the option to renew the agreement on a year to year basis for two (2) additional one-year periods in a maximum amount of not more than 10 percent over $200,000 annually.

3.    Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

E.    Purchase of Various Types of Ammunition | San Diego Police Equipment Inc. of San Diego, CA and Safety & Firearm Training Center of Granite Bay, CA (PDF)

1.    Approve the award of competitive Bid No. 100055 to San Diego Police Equipment Inc. of San Diego, CA and Safety & Firearm Training Center of Granite Bay, CA for the purchase of various types of ammunition in the aggregate amount of $100,560. Funding is included in the Sheriff’s Office FY 2018-19 Final Budget.

2.    Authorize the Purchasing Manager to sign all required documents.

 

F.    Purchase of Intercept Whole Body Security Scanning System | Tek84 Engineering Group of San Diego, CA (PDF)

1.    Approve the award of an agreement to Tek84 Engineering Group of San Diego, CA for the purchase and installation of an Intercept whole body security scanning system in the total amount of $149,078.  Funding is included in the Sheriff’s Office FY 2018-19 Final Budget.

2.    Authorize the Purchasing Manager to sign all required documents.

 

12.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management (PDF)

1.    18-091 Minor – M.T. (Personal Injury) $47,000.00

2.    18-099 Ford, Kimberly (Property Damage) $230.00

 

13.  COMMITTEES AND COMMISSIONS

A.    Lincoln Veterans Memorial Hall Board (PDF)

1.    Approve the 2018/19 term appointment of Christopher Anthony representing Veterans of Foreign Wars Post 3010 to the Lincoln Veterans Memorial Hall Board.

 

14.  COUNTY EXECUTIVE

A.    Reaffirm a Local Emergency Proclamation in Placer County due to Tree Mortality (PDF)

1.    Adopt a Resolution to reaffirm a local emergency in Placer County due to tree mortality.

 

B.    Placer Administrative Manual | Voyager Fuel Card Program Policy (PDF)

1.    Adopt a Resolution approving the new Voyager Fuel Card Program Policy for the Placer Administrative Manual.

 

C.    Placer Administrative Manual | Use of Private Devices and Accounts for County Business and the Public Records Act Policy (PDF)

1.    Adopt a Resolution approving the new Use of Private Devices and Accounts for County Business and the Public Records Act Policy for the Placer Administrative Manual.      

 

D.    Tahoe Nordic Search and Rescue (PDF)

1.    Adopt a Resolution supporting a request for funds by Tahoe Nordic Search and Rescue from the Tahoe Truckee Airport District’s Agency Partnership Program. Funds would be used to purchase a Piston Bully Snowcat to aid in search and rescue efforts in Placer County and surrounding areas.

 

E.    Unclassified Employee Step Increases (PDF)

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for:

a.    Darlene King, Client Services Program Director, HHS from Grade 466, Step 4 at $69.71 per hour to Grade 466, Step 5 at $73.22 per hour, effective August 4, 2018.

 

15.  HEALTH AND HUMAN SERVICES 

A.    Agreements for Supportive Services for Commercially Sexually Exploited Children (PDF)

1.    Approve a contract in an amount not to exceed $55,000 with the City of Auburn Police Department from September 01, 2018 through June 30, 2020 to support operations to identify and intervene with minor victims of child sexual trafficking, and authorize the Director of Health and Human Services to sign the contract upon Risk Management and County Counsel concurrence and to sign any subsequent amendments, not to exceed $5,500, consistent with the subject matter and scope of work upon Risk Management and County Counsel concurrence.

2.    Approve a contract in an amount not to exceed $246,351 with the Placer County Office of Education from November 01, 2018 through June 30, 2020 to provide commercial sexual exploitation prevention, intervention, and training for pupils and staff at schools within the District, pursuant to AB 1227, and authorize the Director of Health and Human Services to sign the contract upon Risk Management and County Counsel concurrence and to sign any subsequent amendments, not to exceed $24,635, consistent with the subject matter and scope of work upon Risk Management and County Counsel concurrence.

3.    Approve a contract in an amount not to exceed $120,000 with KidsFirst from November 01, 2018 through June 30, 2020 to support Probation officers in the identification, intervention, and treatment of Commercially Sexually Exploited Children, and authorize the Director of Health and Human Services to sign the contract upon Risk Management and County Counsel concurrence and to sign any subsequent amendments, not to exceed $12,000, consistent with the subject matter and scope of work upon Risk Management and County Counsel concurrence.

 

B.    Mental Health Services for Adoptive and Guardianship Children and Families | Contract with Sierra Forever Families for Continuity of Care (PDF)

1.    Approve a contract with Sierra Forever Families in an amount not to exceed $98,040 from November 01, 2018 through October 31, 2019, to provide continuity of care mental health services for adoptive and guardianship children and families, and to authorize the Director of Health and Human Services to sign the agreement upon Risk Management and County Counsel concurrence and to sign subsequent amendments not to exceed $9,804, consistent with the current agreement’s subject matter and scope of work upon Risk Management and County Counsel concurrence.

 

16.  HUMAN RESOURCES

A.    Revision to the Salary Grade for Administrative Legal Supervisor classification (PDF)

1.    Adopt an Ordinance, introduced on October 09, 2018, amending the un-codified Schedule of Classifications and Compensation Ordinance to revise the salary grade for the Administrative Legal Supervisor classification from GNRL 79 ($4,475.87- $5,440.43/month) to GNRL 85 ($4,699.59- $5,712.56/month).

 

B.    Director Classifications for the Departments of Information Technology and Facilities Management (PDF)

1.    Approve the unclassified job specifications and Introduce an Ordinance, waive oral reading, amending the un-codified Schedule of Classifications and Compensation Ordinance to create the classifications of Chief Information Officer, Salary Grade ADHD 667 ($13,116.13 - $15,938.00 monthly), and Director of Facilities Management, Salary Grade ADHD 657 ($11,875 - $14,430 monthly).

2.    Introduce an Ordinance, waive oral reading, amending Chapter 2, Articles 2.08, 2.32, 2.36 and 2.104 of the Placer County Code regarding the reorganization of certain County functions and departments.

 

C.    Creation of Chief Assistant District Attorney Classification and Salary Grade Adjustment of District Attorney (PDF)

1.    Introduce an Ordinance, waive oral reading, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocations of Positions to Departments Ordinance, as follows.

a.    Create the classification of Chief Assistant District Attorney in the unclassified service, place in salary grade MNGT 502 ($14,932.67 - $18,156.67/month), and allocate one Chief Assistant District Attorney to the District Attorney’s Office.

b.    Revise the salary grade for the District Attorney classification from EMNS DA1 ($18,768.53/month) to EMNS DA1 ($19,973.20/month).

2.    Approve the unclassified job specification for Chief Assistant District Attorney and the revision to the unclassified job specification for Assistant District Attorney.

3.    Amend the Fiscal Year 2018-19 Final Budget to increase revenue to the District Attorney’s Office from the Business & Professions Code 17200 Penalties & Cost Reimbursement Funds, for the purpose of funding existing staff dedicated to consumer fraud and environmental crimes programs, and to increase appropriations to compensate the proposed Chief Assistant District Attorney for the remainder of the fiscal year.

 

17.  PUBLIC WORKS & FACILITIES

A.    Kings Beach Commercial Core Project | Civil Engineering Services Contract Increase with Drake Haglan and Associates (PDF)

1.    Approve an increase to the Kings Beach Commercial Core Project – Gateway to the Core contract for Civil Engineering Services, in the amount of $15,000 with Drake Haglan and Associates, for a total contract amount of $147,000, and authorize the Purchasing Manager to sign all required documents. The contract increase is budgeted in the Department of Public Works and Facilities’ FY 2018-19 Final Budget, Engineering Division, under project PJ00489.

 

B.    Multipurpose Easement Abandonment | Lot 84, Northstar Unit 1-C (PDF)

1.    Adopt a Resolution to abandon a portion of a Multipurpose Easement on Lot 84, Northstar Unit 1-C.

 

C.    Sewer and a Drainage Easement Abandonment | 2120 and 2160 Pear Drive, Auburn (PDF)

1.    Adopt a Resolution to abandon a sewer easement and a drainage easement at 2120 and 2160 Pear Drive in Auburn.

 

D.    Utility Easement Abandonment | Lot 275, Alpine Meadows Estates Unit No. 8 (PDF)

1.    Adopt a Resolution to abandon a portion of an easement for electrical and telephone service on Lot 275, Alpine Meadows Estates Subdivision Unit No. 8.

 

E.    Radio Communications Site, Martis Peak, CA | Lease Agreement Summit Communications Inc. (PDF)

1.    Authorize the Director of Public Works and Facilities, or designee, to negotiate and execute a License Agreement with ComSites West, LLC, in substantial conformance with the terms contained in the Material Terms and upon County Counsel and Risk Management concurrence for the Martis Peak Radio Communications Site in support of the Countywide Interoperable Radio Network Project, commencing with a base rent of $2,000 per month, increasing by 3% annually, for the 5-year Initial Term with four 5-year Option Terms. Sufficient funding for the Lease costs is included in the Administrative Services Department, Telecommunications Division FY 2018-19 Final Budget.

 

F.    Release of Fair Share Funds to Trimont Land Company LLC for the Purchase of Traffic Control Devices for Traffic Management along Northstar Drive (PDF)

1.    Approve the release of Fair Share funds in the amount of $21,136.72 to Trimont Land Company LLC for the purchase of traffic control devices for traffic management along Northstar Drive; and authorize the Director of Public Works and Facilities or designee, to execute the Use of Funds agreement upon County Counsel and Risk Management’s concurrence.

 

18.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

 

A.    Stand Up Placer Stand Up and Run Event | Funding to Support Essential Services for Domestic Violence Survivors (PDF)

1.    Approve appropriation of $700 in Revenue Sharing monies to Stand Up Placer as requested by Supervisor Weygandt ($200) and Supervisor Holmes ($500).

 

B.    Placer County Law Enforcement Chaplaincy Squaw Valley Fund Raising Event | Funding to Support October 29, 2018 Event (PDF)

1.    Approve appropriation of $750 in Revenue Sharing monies to Placer County Law Enforcement Chaplaincy as requested by Supervisor Holmes ($250), Supervisor Weygandt ($250) and Supervisor Uhler ($250).

 

19.  TREASURER/TAX COLLECTOR

A.    Temporary Borrowing of Treasury Funds for Dry Period Financing (PDF)

1.    Approve the temporary borrowing of Treasury funds for FY 2018-19 by the Colfax Cemetery District ($135,000), Placer Hills Fire Protection District ($660,000), South Placer Fire District ($500,000), Colfax Elementary School District ($600,000), Eureka Union School District ($2,000,000), Loomis Union School District ($3,500,000), Newcastle Elementary School District ($2,000,000), Sierra Joint Community College District ($25,000,000), Tahoe Truckee Unified School District ($8,000,000) as prescribed by the California State Constitution.

 

ADJOURNMENT – To next regular meeting, on Tuesday, November 06, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

November 06, 2018

November 20, 2018

December 04, 2018

December 18, 2018 (Roseville)

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov