COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, November 6, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                      Gina Fleming, Deputy Clerk of the Board

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Duran

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS: 

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

 1.   PLACER COUNTY OFFICE OF EDUCATION

A.    Presentation | Annual Report on Williams Schools in Placer County (PDF)

1.    Annual Report on Williams Schools in Placer County.

 

9:15 a.m.

 2.   BOARD OF SUPERVISORS  

A.    Commendation | First 5 Placer Children and Families Commission (PDF)

1.    Approve and present a Commendation honoring the First 5 Placer Children and Families Commission on twenty (20) years of service to the people of Placer County.

 

9:25 a.m.

 3.   COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Western and Eastern Placer County | Affordable Workforce Housing Fees (PDF)

1.    Provide an update and receive direction on Affordable/Workforce Housing Fee options.

 

10:15 a.m.

 4.   PUBLIC WORKS & FACILITIES

A.    Trail Easement Relocation | Tree Lake Mini Storage, Granite Bay (PDF)

1.    Adopt a Resolution to accept a proposed Multi-Purpose Trail Easement dedication and abandon a portion of an Offer of Dedication for an existing Multi-purpose Trail Easement within the Tree Lake Mini Storage property (Lot A of Treelake Terrace Phase 1, APN 466-030-042-000) in Granite Bay.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

 5.   SHERIFF

A.    Modification to Auburn Jail Housing Unit 3 Retrofit Plan (PDF)

1.    Approve a modification to the retrofit plans of Housing Unit 3 in the Auburn Jail, reducing total jail beds from 276 beds, down to 264 beds. Estimated funding for the project in the amount of $3.3 million is included in the FY 2018-19 Capital Projects Fund Final Budget.

 

6.    PROBATION

A.    Electronic GPS and Alcohol Monitoring Equipment and Services | Agreement Change Order with Satellite Tracking of People LLC of Houston, TX and SCRAM Systems of San Diego, CA (PDF)

1.    Approve a change order to an agreement with Satellite Tracking of People LLC of Houston, TX and SCRAM Systems of San Diego, CA for electronic monitoring equipment and services in the amount of $90,500 for a revised maximum amount of $580,000. Funding is included in the Probation Department’s FY 2018-19 Final Budget.

2.    Approve the option to renew the agreements for one (1) additional one-year period in the maximum amount of $600,000, and authorize the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.

 

 7.   HEALTH AND HUMAN SERVICES

A.    Authorize HHS to apply for No Place Like Home Funding | Provide Housing to Mentally Ill (PDF)

1.    Adopt a Resolution authorizing Placer County’s Noncompetitive Allocation of No Place Like Home funding in an amount not to exceed $902,280 to be used toward the Placer County Government Center Multi-family/Workforce Housing Project.

2.    Adopt a Resolution authorizing Health and Human Services in partnership with Mercy Housing to apply for the statewide competition of No Place Like Home funding in an amount not to exceed $3,000,000 to be used for the development of the Placer County Government Center Multi-family/Workforce Housing Project.

3.    Authorize the Director of Health and Human Services to sign the associated agreements, subsequent amendments, and related documentation upon Risk Management and County Counsel concurrence.

 

Adjourn as the Placer County Board of Supervisors and convene as the Placer County In Home Supportive Services Public Authority

 

 8.   IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY

A.    In-Home Supportive Services Public Authority Budget for FY 2018-19 (PDF)

1.    Approve the In-Home Supportive Services Public Authority Budget for FY 2018-19 in the amount of $1,437,797.

 

Adjourn as the Placer County In Home Supportive Services Public Authority and convene as the Placer County Board of Supervisors

 

 9.   PUBLIC WORKS & FACILITIES

A.    Energy Audits for Various Placer County Facilities | Consultant Services Agreement with ConSol (PDF)

1.    Authorize the Director of Public Works and Facilities to execute, upon County Counsel and Risk Management concurrence, a Consultant Services Agreement with ConSol, at no direct cost to the County, to prepare Energy Audits for various Placer County facilities and make recommendations for energy saving projects utilizing PG&E’s On Bill Financing program.

 

B.    Countywide Job Order Contracting, Project No. 9486.07 | Award Bids to Pride Industries One, Inc., Fregoso Builders, Inc., North Star Construction and Engineering, Inc., and REM Construction, Inc. (PDF)

1.    Approve award of bids to Pride Industries One, Inc., Fregoso Builders, Inc., North Star Construction and Engineering, Inc. and REM Construction, Inc., the four lowest responsible and responsive bidders, for Job Order Contracting in an amount not-to-exceed $1,000,000 per contract, for a 12 month period from the date of the first Notice to Proceed issued under each contract. 

2.    Authorize the Director of Public Works and Facilities, or designee, to execute the contracts, upon County Counsel and Risk Management concurrence, to sign Job Orders up to $250,000 and approve any supplemental Job Orders, consistent with the County Purchasing Manual and Section 20142 of the Public Contract Code. Funding for the projects constructed under these contracts is included in the Department’s FY 2018-19 Final Budget, in various Capital Projects.

 

10.  COUNTY EXECUTIVE

A.    Authorization of Examination of Sales and Transactions and Use Tax Information and Nondisclosure Agreement | Civitas Advisors, Inc. (PDF)

1.    Approve a Sales, Transactions, and Use Tax Information Nondisclosure Agreement between the County of Placer and Civitas Advisors, Inc., authorize the County Executive Officer, or designee, to execute the agreement with Risk Management and County Counsel concurrence.

2.    Adopt a Resolution authorizing the examination of sales and transactions and use tax information for County purposes, including formation of a potential Tourist Business Improvement District in eastern Placer County.

 

11.  BOARD OF SUPERVISORS

A.    Minutes | Duran Absent

1.    Approve the Minutes of October 09, 2018 (PDF)

 

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1. Existing Litigation (Government Code §54956.9(d)(1))

County of Placer v. S.W. Allen, Inc., et al.

El Dorado County Superior Court Case No. P20140377

 

(B)  §54957 – PUBLIC EMPLOYMENT

Title: County Counsel

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department.  The Board will convene as the Placer County In Home Supportive Services Public Authority Item 19.A. All items will be approved by a single roll call vote. Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

13.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Floor Covering Installation Services | Linoleum Sales Co. Inc. dba Anderson Carpet of Sacramento, CA (PDF)

1.        Approve the renewal of a competitively awarded contract with Linoleum Sales Co. Inc. dba Anderson Carpet of Sacramento, CA for floor covering installation services in the maximum amount of $250,000 for the period of October 01, 2018 through September 30, 2019. Funding provided by the Department of Public Works and Facilities in the FY 2018-19 Final Budget and will be included in the Requested Budget for subsequent years.

2.        Approve the option to renew the resulting contract for one (1) additional one-year period in the amount of $250,000.

3.        Authorize the Purchasing Manager to sign all required documents.

 

14.  BOARD OF SUPERVISORS

A.    Commendation | Recognizing Daryl and Sue Oest (PDF)

1.    Approve a Commendation honoring 2018 Placer Conservator Award recipients, Daryl and Sue Oest, recognizing them for their distinguished service and leadership in the agricultural community and their efforts to enhance the quality of life in Placer County.

 

15.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management (PDF):

1.    18-103 Forrester, John F. (Personal Injury) Unstated

2.    18-107 Livezey, Glenn (Property Damage) $50,000.00

3.    18-109 Berg, Bruce (Personal Injury) Unstated

 

16.  COUNTY EXECUTIVE

A.    Northstar Community Services District 2018-19 Capital Facilities and Mitigation Fee Expenditure Plan | Annual Update (PDF)

1.    Adopt a Resolution approving the Northstar Community Services 2018-19 Capital Facilities and Mitigation Fee Expenditure Plan Annual Update that contains a 2.7% increase.

 

B.    Reaffirm a Local Emergency Proclamation in Placer County due to Tree Mortality (PDF)

1.    Adopt a Resolution to reaffirm a local emergency in Placer County due to tree mortality.

 

C.    Amoruso Ranch Specific Plan Annexation Area | Tax Sharing Agreement with City of Roseville (PDF)

1.    Adopt a Resolution approving a Property Tax Revenue Exchange Agreement between the County of Placer and the City of Roseville for the Amoruso Ranch Specific Plan annexation area and authorizing the County Executive Officer to execute the agreement.

 

D.    The County Executive Officer recommends that the Board approve a 5% merit increase for (PDF):

1.    Elise Nelson, Deputy County Counsel I, County Counsel, from Grade 437, Step 3 at $49.74 per hour to Grade 437, Step 4 at $52.24 per hour, effective October 13, 2018.

2.    Kee Ana Smith, Deputy County Counsel I, County Counsel, from Grade 437, Step 2 at $47.40 per hour to Grade 437, Step 3 at $49.74 per hour, effective September 29, 2018.

 

E.    Placer Vineyards Specific Plan | Proposed Formation of Community Facilities District No. 2018-2 (Placer Vineyards - County Services) and Community Facilities District No. 2018-3 (Placer Vineyards - Parks, Open Space and Landscaping) (PDF)

1.    Accept the Placer County Bond Screening Committee recommendation to form Community Facilities District No. 2018-2 (Placer Vineyards - County Services) and Community Facilities District No. 2018-3 (Placer Vineyards - Parks, Open Space and Landscaping); and:

a.    Adopt a Resolution of Intention to establish Community Facilities District No. 2018-2 (Placer Vineyards - County Services),

b.    Adopt a Resolution of Intention to establish Community Facilities District No. 2018-3 (Placer Vineyards - Parks, Open Space and Landscaping), and

c.    Schedule a Public Hearing for both on the Board of Supervisors’ agenda for December 18, 2018 at 9:10 A.M. at The Grounds, 800 All America City Boulevard, Roseville, California 95678.

 

17.  HEALTH AND HUMAN SERVICES

A.    County Work Experience Program | Cooperative Agreements (PDF)

1.    Authorize the Director of Health and Human Services or his designee to sign three-year agreements with local businesses and entities, to provide work experience to those public assistance recipients who are eligible to participate in the County Work Experience program upon Risk Management and County Counsel concurrence, and to amend the agreements as necessary with Risk Management and County Counsel concurrence.

 

B.    Mental Health, Alcohol and Drug Advisory Board (PDF)

1.    Approve the appointment of Diane Shinstock, Family Member, District 1, Seat 8, to the Mental Health, Alcohol and Drug Advisory Board.

2.    Approve the appointment of Sheri Courville, Consumer, District 3, Seat 4, to the Mental Health, Alcohol and Drug Advisory Board.

3.    Approve the appointment of Randi Swisley, Family Member, District 5, Seat 3, to the Mental Health, Alcohol and Drug Advisory Board.

 

C.    Mental Health, Alcohol and Drug Advisory Board (PDF)

1.    Approve the reappointment of David Bartley to Seat #10 (representing Consumer).

 

18.  HUMAN RESOURCES

A.    Creation of Chief Assistant District Attorney Classification and Salary Grade Adjustment of District Attorney (PDF)

1.    Adopt an Ordinance, introduced October 23, 2018, amending the un-codified Schedule of Classifications and Compensation Ordinance and the un-codified Allocations of Positions to Departments Ordinance, as follows:

a.    Create the classification of Chief Assistant District Attorney in the unclassified service, place in salary grade MNGT 502 ($14,932.67 - $18,156.67/month), and allocate one Chief Assistant District Attorney to the District Attorney’s Office.

b.    Revise the salary grade for the District Attorney classification from EMNS DA1 ($18,768.53/month) to EMNS DA1 ($19,973.20/month).

 

B.    Director Classifications for the Departments of Information Technology and Facilities Management (PDF)

1.    Adopt an Ordinance, introduced on October 23, 2018, amending the un-codified Schedule of Classifications and Compensation Ordinance to create the classifications of Chief Information Officer, Salary Grade ADHD 667 ($13,116.13 - $15,938.00 monthly), and Director of Facilities Management, Salary Grade ADHD 657 ($11,875 - $14,430 monthly). 

2.    Adopt a Codified Ordinance, introduced October 23, 2018, amending Chapter 2, Articles 2.08, 2.32, 2.36 and 2.104 of the Placer County Code regarding the reorganization of certain County functions and departments.

 

C.    Schedule of Classifications and Salary Grades for Classified and Unclassified Services (PDF)

1.    Approve the Schedule of Classifications and Salary Grades for Classified and Unclassified Services, posted October 25, 2018, pursuant to the California Code of Regulations (CCR) 570.5 Requirement for a Publicly Available Pay Schedule.

 

19.  IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY

A.    In-Home Supportive Services Public Authority Advisory Committee (PDF)

1.    Approve the appointment of Catherine Morgan Look, representing In Home Supportive Service Provider to Seat #7, as well as the appointment of Carl Jones, representing In Home Supportive Service Provider to Seat #9, on the In-Home Supportive Services Public Authority Advisory Committee.

 

20.  PUBLIC WORKS & FACILITIES

A.    Roadway Safety Sign Audit and Sign Upgrade Project | Authorization to Advertise (PDF)

1.    Adopt a Resolution to approve the plans and specifications for the Roadway Safety Sign Audit and Sign Upgrade Project and authorizing the Director of Public Works and Facilities, or designee, to advertise for construction bids. This project is included in the Department of Public Works and Facilities’ FY 2018-19 Final Budget.

 

B.    Gold Hill Road over Auburn Ravine Bridge Replacement Project | PG&E Utility Agreement Amendment (PDF)

1.    Adopt a Resolution authorizing the Director of Public Works and Facilities, or designee, to execute an Amendment to the Utility Agreement with Pacific Gas & Electric Company for the Gold Hill Road over Auburn Ravine Bridge Replacement Project, to increase the current agreement from $65,239 to an amount not to exceed $329,999. The project is included in the Department of Public Works and Facilities’ FY 2018–19 Final Budget.

 

C.    Placer County Sheriff Loomis Substation Parking, 6205 S. Walnut Drive, Loomis, CA | Lease Agreement with Whitney Properties LLC (PDF)

1.    Authorize the Director of Public Works and Facilities, or designee, to negotiate and execute a Lease Agreement with Whitney Properties, LLC for additional staff parking required for the Placer County Sheriff’s Office Loomis Substation, with rent commencing at $1,250 per month for the initial three-year term and increasing by 2% annually during the two consecutive five-year option terms, in substantial conformance to the material terms and subject to County Counsel and Risk Management concurrence. Sufficient funding for the initial lease costs is included in the Sheriff’s Office FY 2018-19 Final Budget.

2.    Authorize the Placer County Sheriff’s Office, to reimburse Whitney Properties, LLC for the cost of construction of an access walkway with funds from the Sheriff’s Office FY 2018-19 Final Budget in an amount not to exceed $7,500.

 

21.  SHERIFF

A.    Edward Byrne Memorial Justice Assistance Grant | Application (PDF)

1.    Authorize the Sheriff to submit an application for the Edward Byrne Memorial Justice Assistance Grant in the amount of $21,158 to partially fund one Deputy Sheriff assigned to the Placer County Special Investigations Unit, and authorize the Sheriff to sign all required documentation.

 

B.    Purchase of Motorola Digital Repeater for Auburn Jail (PDF)

1.    Approve the purchase of a Motorola GTR 8000 Digital Repeater and associated equipment and services in the amount of $27,500.

a.    Add equipment to the Master Fixed Asset List.

b.    Approve a Budget Revision to move $27,500 within the Sheriff’s Office FY 2018-19 Final Budget.

c.    Authorize the Purchasing Manager to sign all required documents.

Funding for this purchase is included in the Sheriff’s Office FY 2018-19 Final Budget.

 

22.  TREASURER-TAX COLLECTOR

A.    Temporary Borrowing of Treasury Funds for FY 2018-19 (PDF)

1.    Approve the temporary borrowing of Treasury funds for FY 2018-19 by the Newcastle Fire Protection District ($400,000) as prescribed by the California State Constitution.

 

ITEMS FOR INFORMATION:

 

23.  HUMAN RESOURCES

A.    Classified Service Merit Increases (PDF)

 

ADJOURNMENT – To next regular meeting, on November 20, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

November 20, 2018

December 04, 2018

December 18, 2018 (Roseville)

 

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting.

 

To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov