COUNTY OF PLACER

BOARD OF SUPERVISORS

AGENDA

Tuesday, November 20, 2018

9:00 a.m.

County Administrative Center, 175 Fulweiler Avenue, Auburn, CA 95603

 

Jack Duran, District 1, Vice Chair                                                                                                   Todd Leopold, County Executive Officer

Robert Weygandt, District 2                                                                                                                      Gerald O. Carden, County Counsel

Jim Holmes, District 3, Chair                                                                                                                                        Teri Ivaldi, Chief of Staff

Kirk Uhler, District 4                                                                                                                                        Megan Wood, Clerk of the Board

Jennifer Montgomery, District 5                                                                                                      Gina Fleming, Deputy Clerk of the Board

 

 

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any person interested in viewing or addressing the Board during the Board meeting by interactive video may do so at the Placer County Administrative Offices - Tahoe City, 775 North Lake Boulevard, Tahoe City, CA 96145.

 

9:00 a.m.

 

FLAG SALUTE – Led by Supervisor Montgomery

 

CONSENT AGENDA - All items on the Consent Agenda have been recommended for approval by the County Executive Department.  All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

PUBLIC COMMENT:  Persons may address the Board on items not on this agenda.  Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes.  If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session.  The Board is not permitted to take any action on items addressed under Public Comment.

 

BOARD MEMBER AND COUNTY EXECUTIVE REPORTS:  

 

TIMED ITEMS to be discussed at the time shown or shortly thereafter

 

9:05 a.m.

1.    HEALTH AND HUMAN SERVICES

A.    Presentation | Recognize the Health and Human Services Department for Awards Received (PDF)

1.    Receive a Presentation recognizing the Health and Human Services Department for receiving two California State Association of Counties (CSAC) Challenge Awards, three (3) CSAC Merit Awards and nine (9) National Association of Counties Achievement awards.

 

9:20 a.m.

2.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Continuance of FTCRA, LLC Applicant Appeal of the Planning Commission’s Denial of Appeal (PDF)

1.    Continue the Public Hearing to consider the appeal filed by Christy Dawn on behalf of FTCRA, LLC.

2.    Deny the appeal filed by Christy Dawn on behalf of FTCRA, LLC in accordance with staff’s report to the Board dated September 25, 2018.

3.    Uphold the Planning Commission’s decision to deny the appeal and uphold the Zoning Administrator’s decision to deny the Variance requests in accordance with staff’s report to the Board dated September 25, 2018.

 

9:45 a.m.

3.    COUNTY EXECUTIVE 

A.    Presentation | 6th Annual Placer Creates Employee Art Show (PDF)

1.    Receive a Presentation and invite County employees and the public to visit the sixth annual Employee Art Show to be held November 20, 2018 through February 28, 2019.

 

10:00 a.m.

4.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Amendments to Placer County Code Chapter 17 (Zoning Ordinance) (PDF)

1.    Conduct a Public Hearing to consider the Planning Commission’s recommendations to amend Placer County Code Chapter 17 (Zoning Ordinance):

a.    Find the proposed amendments to the Zoning Ordinance exempt from CEQA per CEQA Guidelines Section 15061 (b) (3).

b.    Adopt an Ordinance to repeal and replace the Zoning Ordinance.

 

10:45 a.m.

5.    COUNTY EXECUTIVE 

Placer Gold Industrial Park Phase 1 (PDF)

The Board of Supervisors is being asked to take the following actions:

Sunset Fire and Emergency Services Community Facilities District 2012-1:

A.    Conduct a Public Hearing, consider all protests, and tabulate ballots.

B.    Adopt a Resolution to annex a portion of Assessor Parcel Numbers 017-063-062-000, owned by CP 3500 Cincinnati, LLC, into Community Facilities District Number 2012-1, Sunset Industrial Area Services and apply the established charge for fire protection services and emergency medical services on this parcel within the said district.

County Service Area 28, Zone of Benefit Number 222, Street Lighting, Road and Storm Drainage Maintenance

C.   Conduct a Public Hearing, consider all protests, and tabulate ballots.

D.   Adopt a Resolution creating Zone of Benefit No. 222 and setting charges to provide street lighting, road maintenance, and storm drain maintenance for Placer Gold Industrial Park Subdivision.

Final Subdivision Map, Placer Gold Industrial Park, Phase 1

E.    Authorize the Chair to sign the Placer Gold Industrial Park Phase 1 Final Map and Subdivision Improvement Agreement.

F.    Approve recordation of the Final Map and the Agreement.

 

DEPARTMENT ITEMS to be considered for action as time allows

 

6.    SHERIFF

A.    Commendation | Recognizing John “Kevin” Borden (PDF)

1.      Approve a Commendation recognizing Lieutenant John “Kevin” Borden for twenty-nine years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

B.    Commendation | Recognizing Brian Whigam (PDF)

1.    Approve a Commendation recognizing Sergeant Brian Whigam for twenty-nine years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

7.    ADMINISTRATIVE SERVICES

A.    Ordinance Amending Article 4.16 of the Transient Occupancy Tax Code (PDF)

1.    Introduce an Ordinance, waive oral reading, amending Article 4.16 of the Transient Occupancy Tax Code, regarding Definitions, Exemptions, Registration, Advertising Requirements, Waiver and Appeal Process, and Action by County to Collect Tax.

 

8.    COMMUNITY DEVELOPMENT RESOURCE AGENCY

A.    Placer County Conservation Program | Planning Agreement with California Department of Fish and Wildlife (PDF)

1.    Authorize the Chair to sign the Third Amendment to the Planning Agreement between the County and the California Department of Fish and Wildlife, the United States Fish and Wildlife Service, and the National Marine Fisheries Service regarding the Placer Legacy Open Space and Agricultural Conservation Program.

 

9.    HEALTH AND HUMAN SERVICES

A.    School Based Wellness Services | Contract with Placer County Office of Education (PDF)

1.    Approve a contract with Placer County Office of Education for School Based Wellness Services Centers from December 01, 2018 through November 30, 2022 in an amount not to exceed $5,107,214 and authorize the Director of Health and Human Services to sign the contract upon Risk Management and County Counsel concurrence and to sign any subsequent amendments, not to exceed $100,000, consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.

 

B.    CalWORKs Housing Support Program | Agreements with the Advocates for Mentally Ill Housing (PDF)

1.    Authorize the Director of Health and Human Services to sign the FY 2018-19 CalWORKs Housing Support Program Allocation in the amount of $578,759 with County Counsel concurrence and any subsequent allocations up to an additional $57,876 with County Counsel concurrence.

2.    Approve the first contract amendment with the Advocates for Mentally Ill Housing to provide assistance to CalWORKs recipients in finding and maintaining permanent housing, for the period of July 01, 2018 through June 30, 2019, in the amount of $211,759, for a revised amount of $578,759 and authorize the Director of Health and Human Services to sign the contract and subsequent amendments up to 10 percent of the contract amount, consistent with the agreement’s subject matter and scope of work, with Risk Management and County Counsel concurrence.

 

C.    Drug Medi-Cal Organized Delivery System | Continuum of Substance Use Services to Placer County (PDF)

1.    Approve the following agreements for substance use treatment services from November 01, 2018 through June 30, 2020, and authorize the Director of Health and Human Services to sign subsequent amendments up to $100,000, consistent with each agreement’s current subject matter and scope of work:

a.    Community Recovery Resources, in an amount not to exceed $8,459,010.

b.    Progress House, in an amount not to exceed $3,039,590.

 

10.  PUBLIC WORKS & FACILITIES

A.    Placer County Auburn Jail Retrofit, Placer County Government Center | Plans and Specifications (PDF)

1.    Approve Plans and Specifications for the Auburn Jail Retrofit Project, located at 2775 Richardson Drive, Auburn, with an estimated construction cost of $3,126,626 and authorize staff to solicit bids. This project is included in the Department of Public Works and Facilities FY 2018-19 Final Capital Projects Budget, Auburn Jail Retrofit.

 

B.    Gold Hill Road over Auburn Ravine Bridge Replacement Project | Contract with Bridgeway Civil Constructors, Inc. of Vacaville, CA (PDF)

1.    Adopt a Resolution awarding Construction Contract to the lowest responsive and responsible bidder, Bridgeway Civil Constructors, Inc. of Vacaville, CA for the construction of the Gold Hill Road over Auburn Ravine Bridge Replacement Project in the amount of $2,875,679.62, and authorizing the Director of Public Works and Facilities, or designee, to execute change orders up to $156,283, with no single change order exceeding $150,000. The project is included in the Department of Public Works and Facilities FY 2018–19 Final Budget. Funding is provided by the Federal Highway Bridge Program.

 

11.  COUNTY EXECUTIVE

A.    Update | Strategic Planning/Work Plan Update (PDF)

1.    Receive an update on Work Plan efforts from the Strategic Planning Workshop conducted in April 2018.

 

12.  COUNTY COUNSEL/ADJOURN TO CLOSED SESSION: Pursuant to the cited authority (all references are to the Government Code), the Board of Supervisors will hold a closed session to discuss the following listed items.  A report of any action taken will be presented prior to adjournment.

(A)  §54956.9 – CONFERENCE WITH LEGAL COUNSEL

1.    Existing Litigation (Government Code §54956.9(d)(1))

              (a)                    A.T. v. Dry Creek Joint Elementary School Dist., et al.

       U.S.D.C. Eastern District Case No. 2:16-cv-02926 MCE-DH

2.    Anticipated Litigation:

       (a)          Initiation of litigation pursuant to subdivision (d)(4) of Government Code §54956.9:  One potential case.

 

(B)  §54957.6 - CONFERENCE WITH LABOR NEGOTIATORS 

       Agency designated representatives: Todd Leopold, Kate Sampson, Karin Schwab, Dennis Batchelder

       Employee organization: DSA

 

(C)  §54957 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION

       Title:  County Executive Officer

 

CONSENT ITEMS

All items on the Consent Agenda have been recommended for approval by the County Executive Department. All items will be approved by a single roll call vote.  Anyone may ask to address Consent items prior to the Board taking action, and the item may be moved for discussion.

 

13.  ADMINISTRATIVE SERVICES/PROCUREMENT - In accordance with County Policy, non-contested competitively awarded bids under $400,000 are placed on the Consent Agenda.

A.    Network Switching Equipment | Multiple Vendors (PDF)

1.    Approve the award of purchase orders using competitively awarded contracts for the purchase of network switching equipment to support the 2017 Information Technology Strategic Plan through in the maximum amount of $400,000, funded by Administrative Services’ FY 2018-19 Final Budget through June 30, 2019.

2.    Approve the option to issue additional purchase orders for an additional three (3), one-year periods in a maximum amount of $400,000 annually, subject to departmental concurrence and available funding.

3.    Authorize the Purchasing Manager to sign all required documents.

 

B.    Multifunction Device Maintenance and Support Services | Toshiba Business Solutions, Inc. of Sacramento, CA (PDF)

1.    Approve the renewal of an agreement with Toshiba Business Solutions, Inc. of Sacramento, CA for multifunction device maintenance and support services in the maximum amount of $230,000 for the period of December 01, 2018 to November 30, 2019.  Funding is included in the Administrative Services’ FY 2018-19 Final Budget and will be included in future requested budgets.

2.    Approve the option to renew the agreement for one (1) additional one-year period in a maximum amount of not more than 10 percent over $230,000 annually.

3.    Authorize the Purchasing Manager to sign all required documents subject to departmental concurrence and available funding.

 

C.    Credit Card Fuel Purchases | US Bank National Association of Minneapolis, MN (PDF)

1.    Approve Change Order No. 1 to Supplier Contract No. 100572 with US Bank National Association of Minneapolis, MN for credit card fuel purchases in the amount of $260,000 for a revised maximum amount of $1,100,000 funded by the Department of Public Works and Facilities’ and the Sheriff’s Office 2018-19 Final Budgets for the duration of the agreement term expiring December 31, 2018.

2.    Approve the option to renew the agreement on a year-to-year basis for two (2) additional one-year periods through December 31, 2020 to coincide with the expiration date of the cooperative agreement in a maximum amount of not more than 10 percent over $1,100,000 annually.

3.    Authorize the Purchasing Manager to sign all required documents, subject to departmental concurrence and available funding.

 

14.  CLAIMS AGAINST THE COUNTY

A.    Reject the following claims, as recommended by the offices of County Counsel and Risk Management: (PDF)

1.    18-111 Cochran, Kassy (Property Damage) $218.95

2.    18-115 Fischer, Lori (Personal Injury) Unstated

3.    18-116 Madsen, Roland (Personal Injury) $80.00

 

15.  BOARD OF SUPERVISORS

A.    Minutes (PDF)

1.    Approve the Minutes of October 23, 2018

 

B.    Proposed 2019 Placer County Board of Supervisors’ Meeting Schedule (PDF)

       1.       Approve the 2019 Placer County Board of Supervisors’ Meeting Schedule.

           

16.  COMMITTEES & COMMISSIONS

A.    Rural Lincoln Municipal Advisory Council (PDF)

1.    Approve the reappointment of Joyce Bachman to Seat #1, George Alves to Seat #2, and Richard Lewis to Seat #3, as requested by Supervisor Weygandt.

 

B.    Lincoln Veterans Memorial Hall Board of Trustees (PDF)

1.    Approve the 2018/19 term appointment of the Lincoln Veterans Memorial Hall Board – Juan J. Hernandez Herrera and Richard Lercari.

 

C.    Library Advisory Board (PDF)

1.    Approve the reappointment of Francine Yorde to Seat #2 (representing District 2), as requested by Supervisor Weygandt.

 

17.  COUNTY COUNSEL

A.    Professional Legal Services for the Placer County Conservation Plan | Resources Law Group, LLC (PDF)

1.    Approve the sixth amendment for professional legal services with Resources Law Group, LLC for $100,000 for a total contract amount of $700,000 for the necessary legal services related to the preparation of the Placer County Conservation Plan. Funding is provided in County Counsel’s FY 2018-19 Budget.

 

B.    Conflict of Interest Code | Amendments to Appendix of Designated Positions (PDF)

1.    Adopt a Resolution Approving Amendments to the County's Conflict of Interest Code Appendix of Designated Positions.

 

C.    Conflict of Interest Codes | Local Agencies in Placer County (PDF)

1.    Adopt a Resolution Approving Fair Political Practices Act 2018 Biennial Reports and Amendments to Conflict of Interest Codes of Placer County Local Agencies.

 

18.  COUNTY EXECUTIVE 

A.    Unclassified Employee Step Increases (PDF)

1.    The County Executive Officer recommends that the Board approve a 5% merit increase for:

a.    Karin Schwab, Chief Deputy County Counsel, County Counsel, from Grade 493, Step 4 at $91.21 per hour to Grade 493, Step 5 at $95.78 per hour, effective March 31, 2018.

 

B.    Reaffirm a Local Emergency Proclamation in Placer County (PDF)

1.    Adopt a Resolution to reaffirm a local emergency in Placer County due to tree mortality.

 

C.    Donner Summit Winter Shuttle Operations | Funding Agreement with the Town of Truckee (PDF)

1.    Approve an agreement between Placer County and the Town of Truckee for operation of the Donner Summit Winter Shuttle for FY 2018-19, at a budgeted net County cost of $29,856.

 

D.    Civitas Advisors, Inc. - Data Collection Services | Budget Increase to the North Lake Tahoe Resort Association FY 2018-19 Contract (PDF)

1.    Approve a budget increase to the North Lake Tahoe Resort Association contract in the amount of $13,000 in Transient Occupancy Funds to fund Phase I work with Civitas Advisors, Inc. to collect data on a potential Tourist Business Improvement District in eastern Placer County.

 

19.  DISTRICT ATTORNEY

A.    Workers’ Compensation Insurance Fraud Program Grant Award | Agreement with the California Department of Insurance (PDF)

1.    Adopt a Resolution authorizing the District Attorney to execute a grant award agreement with the California Department of Insurance for the Workers’ Compensation Insurance Fraud Program in the amount of $188,457 for the period of July 01, 2018 to June 30, 2019. The revenue funds are included in the FY 2018-19 Final Budget and there is no county match required.

 

B.    Violence Against Women Vertical Prosecution Program Grant Award | Agreement with the California Governor’s Office of Emergency Services (PDF)

1.    Adopt a Resolution authorizing the District Attorney to execute a grant award agreement with the California Governor’s Office of Emergency Services for the Violence Against Women Vertical Prosecution Program in the amount of $202,545 from July 01, 2018 to June 30, 2019, with a required match of $67,515, for a total program amount of $270,060.

2.    Approve a Budget Revision to increase revenue and expenditures by $202,545 in the District Attorney’s FY 2018-19 Final Budget.

 

20.  HEALTH AND HUMAN SERVICES

A.    Pet Adoption Services at Local Retail Facilities| Memorandum of Understanding with PetSmart Charities Inc. (PDF)

1.    Approve a Memorandum of Understanding (MOU) with PetSmart Charities, Inc. to assist in pet adoption at any of their local retail facilities for an indefinite period beginning December 01, 2018 and authorize the Director of Health and Human Services, or designee to sign the MOU upon Risk Management and County Counsel concurrence, and any subsequent amendments consistent with the subject matter and scope of work with Risk Management and County Counsel concurrence.

 

B.    Community Mental Health Services Block Grant (PDF)

1.    Adopt a Resolution authorizing the following:

a.    The Director of the Department of Health and Human Services, or his designee, to sign and submit the Initial Allocation Worksheet to increase the allocation of $754,846 by $95,640, for a revised allocation amount of $850,486 (no net County cost), and accept those funds, with Risk Management and County Counsel concurrence. 

b.    The Director of Health and Human Services, or his designee, to sign all resulting documentation, reports, agreements and certifications as required, with Risk Management and County Counsel concurrence.

c.    The Director of the Department of Health and Human Services, or his designee, to sign and submit any subsequent Allocation Worksheets, resulting documentation, reports, agreements and certifications as required for amounts up to an additional $100,000 in revenue, with Risk Management and County Counsel concurrence.

 

21.  PUBLIC WORKS & FACILITIES

A.    Placer County Auditor-Controller Counter Remodel Project | Award of Bid to RBH Construction, Inc. (PDF)

1.    Award the bid for Auditor-Controller Counter Remodel in the Finance Administration Building to RBH Construction, Inc., in the amount of $264,496.

2.    Authorize the Director of Public Works and Facilities, or designee, to execute a construction contract not-to-exceed $264,496, upon County Counsel and Risk Management concurrence, and delegate authority to approve any necessary change orders not to exceed $25,724.

3.    Approve a Budget Revision appropriating $60,000 from the Miscellaneous Projects project account in the FY 2018-19 Final Budget, Capital Projects Fund to the Auditor-Controller Counter Remodel, in the FY 2018-19 Final Budget, Capital Projects Fund.

 

B.    Dowd Road over Markham Ravine Bridge Replacement Project | Plans and Specifications, Authorization to Advertise (PDF)

1.    Adopt a Resolution to approve the plans and specifications for the Dowd Road over Markham Ravine Bridge Replacement Project included in the Department of Public Works and Facilities’ FY 2018-19 Final Budget and funded by the Federal Highway Bridge Program, and authorize the Director of Public Works and Facilities, or designee, to advertise for construction bids.

 

C.    Truckee River Recreational Access Plan Project | Engineering Services Contract with Lumos & Associates of Carson City, NV (PDF)

1.    Authorize the Purchasing Manager, or designee, to award a contract under the existing Master Services Agreement with Lumos & Associates of Carson City, NV to perform Engineering Design Services and Surveying for the Truckee River Recreational Access Plan project in the amount of $127,200, and to execute contract and change orders up to 10 percent ($12,720) of the contract amount. Project funding comes from Transient Occupancy Taxes.

 

D.    Hidden Falls Regional Park Maintenance and Park Ranger Services | Contract Amendment with California Land Management Corporation of Palo Alto, CA (PDF)

1.    Approve contract amendment 2 to the California Land Management Services Corporation in an amount not to exceed $27,500, for park ranger and maintenance services at Hidden Falls Regional Park, for the period of July 01, 2017 through July 31, 2018.

 

E.    Refund of Granite Bay Traffic Mitigation Fees | Paul Hills Construction, Inc. (PDF)

1.    Approve the refund of Granite Bay Traffic Mitigation Fees of $6,772 to Paul Hills Construction, Inc. for a single family dwelling located at 9280 Granite Bay Court (APN 050-040-044) that were collected in error.

 

22.  REVENUE SHARINGIn approving the following appropriations, the Placer County Board of Supervisors makes the finding that each and every approved contribution serves a public purpose by promoting the general welfare of the County and its inhabitants; therefore, the County benefits.

A.    Gold Country Fair Heritage Foundation | Funding to Support a Seasonal Ice Skating Rink (PDF)

1.    Approve appropriation of $500 in Revenue Sharing monies to Gold Country Fair Heritage Foundation as requested by Supervisor Holmes.

 

B.    The Gathering Inn Gathering for Hope Event | Funding to Support Community Event (PDF)

1.    Approve appropriation of $2,500 in Revenue Sharing monies to The Gathering Inn as requested by Supervisor Weygandt ($500), Supervisor Uhler ($1,000) and Supervisor Holmes ($1,000).

 

23.  SHERIFF

A.    Placer Regional Auto Theft Task Force | Annual Report (PDF)

1.    Receive a report on the Placer Regional Auto Theft Task Force Annual Report established pursuant to Vehicle Code 9250.14. Revenues received in support of the Task Force, plus interest earned for FY 2017-18 totaled $409,928.

 

B.    Commendation | Recognizing Carol Walsh (PDF)

1.    Approve a Commendation recognizing Lieutenant Carol Walsh for twenty-three years of dedicated public service as an employee of the Placer County Sheriff’s Office.

 

ITEMS FOR INFORMATION:

 

24.  TREASURER-TAX COLLECTOR

A.    Treasurer’s Statement for the month of September & October 2018. (PDF)

 

ADJOURNMENT – To next regular meeting, on December 04, 2018.

 

BOARD OF SUPERVISORS’ UPCOMING MEETING SCHEDULE:

 

December 04, 2018

December 18, 2018 (Roseville)

 

Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Clerk of the Board of Supervisors Office, 175 Fulweiler Avenue, Auburn, during normal business hours.  Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board.  If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities.  All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

 

Any document submitted for consideration shall be submitted to the Clerk of the Board of Supervisors, 175 Fulweiler Avenue, Auburn, CA 95603 no later than 5:00 p.m. the day before the scheduled meeting.  Any documentation submitted at any noticed videoconferencing site will become part of the official record, but will not be disseminated to the Board prior to the Board’s action.  NOTE: An alternate location may be offered as a courtesy for a Board meeting but may be closed due to inclement weather or may not be available if technology fails.  If the site is closed due to inclement weather, a notice will be posted by 9:00 a.m. the day of the Board meeting. To watch Board meetings or view Agendas online, go to Placer County’s website www.placer.ca.gov